Special Program Advisor_Contract (100%)

Working Title: Special Programs Advisor_Contract

NOTE: Two positions are available.

Payroll Title: STDT LIFE DEV SPEC 2

Job Code: 004563

Job Open Date: 6/5/24

Application Review Begins: 6/20/24

Department Code (Name): ASTD (ASSOCIATED STUDENTS)

Percentage of Time: 100

Union Code (Name): 99

Employee Class (Appointment Type): Staff: Contract (3 year position)

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 18

Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $25.77/hr. to $26.31/hr.

Full Salary Range: The full salary range for this position is $25.77/hr. to $43.58/hr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Work Location: UNIV-2537C

Working Days and Hours: The schedule will vary depending on the needs of the department

Benefits Eligibility: Mid-Level Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)

Special Instructions:

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:

The Associated Students (AS) of the University of California, Santa Barbara is a non-profit organization and a department of the UCSB campus, funded by undergraduate student fees. Through elected student positions and appointments we voice student concerns and express student opinion to the UCSB administration, UC system, our community, and state and local governments. We have dozens of boards, committees, and commissions that are organized and funded through AS to enrich student life and give students services and opportunities not offered by the administration. Our mission is to help students uphold the high academic standards and give them leadership, employment, cultural and growth opportunities to serve the campus community.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

Brief Summary of Job Duties:

Under the direction of the AS Management Group the A.S. Special Program Advisor works as a team member to advise committees in Associated Students, as assigned. Provides overall guidance in A.S. policies and procedures as well as ensures adherence to University policy. Provides some administrative assistance as needed to the committees in the assignment area.

Qualifications:

Required Qualifications:

• 1-3 years Experience in a higher education administrative, student services, or academic role

Preferred Qualifications:

• Bachelor's degree in related area and / or equivalent experience / training
• Knowledge of University processes and procedures.
• 1-3 years Experience working in budget and/or financial analysis.
• 1-3 years Experience working in accounting, finance, or related field.
• 1-3 years Experience working with diverse populations
• 1-3 years Experience developing and delivering workshops and presentations
• Basic knowledge of advising and counseling techniques.
• Interpersonal skills.
• Skills in active listening, and critical thinking.
• Abilities in problem identification, reasoning.
• Ability to multi-task, verbal communication, written communication and organization skills.

Special Conditions of Employment:

• Satisfactory conviction history background check
• UCSB Campus Security Authority under Clery Act
• UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

• 90% Advising - Under the direction of an A.S. Manager, advises 4-6 committees in Associated Students as assigned. Provides orientation and training programs for Chairs and Commissioners of committees in the assignment area. Notifies chairs of leadership and training opportunities and recommends various programs pertinent to their committees. Serves as a resource for students; engages in extensive student contact in the areas of counseling, community development, conflict resolution, works closely with student-elected or appointed officials in the maintenance of records and the spending of student government funds. Advise students in formulating budgets in the annual budget process. Assists in understanding policy and monitors processing of necessary paperwork for committees' budgets. Assists key student leaders in their honoraria responsibilities by reviewing their responsibilities and helping students define their goals in a tangible and reportable manner. Assists in event planning including: calendaring events, scheduling facilities, contracts with speakers or performers, networking activities, transportation, coordination with other organizations and compliance with regulations. Attends committee meetings and events, often in the evening. Working with student leaders, identifies target groups for recruitment into the committees within assignment area. Provides research and guidance in areas of interest to groups within assigned area. Assist students in finding and attending workshops or conferences in the area of interest as funding permits. Advises groups in finding appropriate outlets for communication, advertising, public outreach and dissemination of information.
• 10% Administrative Support - Assists students within the advisement area, or assigned by the A.S. Executive Director by providing administrative support in a variety of areas. These may include assistance with meeting minutes, documentation of funds given out by various groups, tracking of funds, database support, filing systems, office procedures, creation of various forms and manuals or ticket office and cashiering support.

Policy on Vaccination Programs

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs - With Interim Revisions.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

* UC Santa Barbara COVID-19 Information

https://www.ucsb.edu/COVID-19-information

* University of California Policy on Vaccinations - With Interim Revisions

https://policy.ucop.edu/doc/5000695/

* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students, under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For more information:

University of California's Affirmative Action Policy

University of California's Anti-Discrimination Policy

Reasonable Accommodations

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Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report Disclosures

Application Status: If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.