Executive Assistant to the Chief Strategy Officer & Senior Advisor to the President

Job Posting: Executive Assistant to the Chief Strategy Officer & Senior Advisor to the President

At the Charles F. Kettering Foundation, we are dedicated to advancing inclusive democracies globally. Our mission is to foster civic engagement, promote government accountability, and counter authoritarianism, ensuring that every voice is heard and valued in the democratic process.

We are seeking an Executive Assistant to support the Chief Strategy Officer and Senior Advisor to the President (CSO & SA) in Dayton, Ohio. This full-time role, with a competitive salary range of $65,000 - $75,000, involves providing high-level executive support, managing a wide range of responsibilities with precision and confidentiality, and promoting team cohesion.

In this role, you will:

• Manage the CSO & SA’s calendar, schedule meetings, coordinate appointments, and arrange travel logistics.
• Ensure timely and appropriate responses to email communications, prepare materials for meetings, and handle incoming communications.
• Assist with budget tracking, take notes in meetings, and follow up on tasks related to CSO & SA projects.
• Serve as a primary point of contact for stakeholders, draft and edit documents, and maintain organized filing systems.
• Support special projects, identify areas for process improvement, and take on other duties as assigned.

Preferred candidates will have a bachelor’s degree along with 3-5 years of experience as an executive assistant or in a similar administrative role, preferably supporting C-suite executives. Essential skills include proficiency in Microsoft Office Suite, excellent organizational and time management abilities, and discretion in handling confidential information. You should be proactive, flexible, detail-oriented, and possess strong communication skills. The ability to work independently and as part of a team, and a passion for the organization's mission, are crucial.

The role involves occasional lifting of up to 10 lbs., extended periods of sitting, and regular use of a computer for data entry and correspondence.

If you are passionate about advancing inclusive democracy and want to make a difference, we encourage you to apply.

The Charles F. Kettering Foundation is committed to equal opportunity and embraces diversity in the workplace. We encourage applications from individuals of diverse racial backgrounds, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans. We strive to create an inclusive work environment where employees thrive based on their personal merit, qualifications, experience, abilities, and job performance. We do not discriminate based on race, color, sex, sexual orientation, gender identity, age, religion, national origin, disability, or any other protected category.