Office Coordinator

What You'll Do

The multi-functional role of the Office Administrator requires a master multi-tasker with exceptional communication skills. This position will be responsible for procurement responsibilities as well as general administrative support tasks. The role will initially consist of 60% procurement and ERP responsibilities and 40% general administrative support responsibilities.

• Handle office tasks, such as filing, generating reports and presentations, often of a complex or confidential nature, setting up for meetings, transcribing minutes from meetings, creating presentations, and reordering supplies.
• Handle all procurement responsibilities:
  
  
  
  • Fulfill engineering orders as they appear in the ERP system
  • Quoting/working with vendors to achieve best cost and timing
  • Follow up on open orders
  • Enter vendor invoices into the ERP system
  
  
  
  
• Create jobs in ERP / Manufacturing system
• Ensure job information in system is detailed and correct (per quote details)
• Provide real-time scheduling support by booking appointments and preventing conflicts
• Make travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations
• Greet and assist visitors and customers
• Order lunch(es) or make reservations
• Maintain polite and professional communication via phone, e-mail, and mail
• Anticipate the needs of others in order to ensure their seamless and positive experience

What You'll Bring

• Bachelor's degree in a related field such as communications or business; commensurate experience in lieu of degree may be considered.
• Exceptional computer skills; comfortable with modern business software including Microsoft suite, web applications, and basic troubleshooting; data entry skills
• Ability to work in a fast-paced environment
• Ability to sit for extended periods of time
• Master multi-tasking abilities with excellent communication skills

What We Value

• Upbeat and positive attitude with the ability to assist management and customers with the upmost professionalism via in-person, phone, and email correspondence
• Strong attention to detail
• Capability to handle complex issues and confidentiality when necessary
• Knowledge of SAP is preferred, but not required
• Genuine desire to be proactive and meet the needs of others