HR Assistant Bilingual in Spanish

About UFP MedTech:

Location: This position will be on-site full-time in Chicopee, MA. The position holder will need to be within commuting distance (within 45 min).

The site HR Assistant is responsible for a wide range of tasks within the HR department for over 250 employees. They will also support the site HR Generalist on assisting with time & attendance processing, temporary staffing needs, and all personnel matters at the site level. They may carry out responsibilities in some or all of the following functional areas: recruitment and employment, training and development, employee relations, affirmative action, employee rewards and recognition, and safety programs, all while maintaining strict confidentiality.

• Performs HRIS data entry and runs reports, i.e., maintains temporary employee records.
• Translates documents into Spanish for HR and operations management team, as needed. Provides verbal translation support to HR and operations management team, as needed.
• Answers frequently asked questions from employees and managers relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Assists with employee relations investigations, handling with the utmost confidentiality.
• Assists HR Generalist with the recruitment process by reviewing candidates and qualifications in our ATS, sharing resumes with managers, and performing reference checks.
• Ensures new hire I-9 compliance and maintenance of current I9s.
• Audits and submits invoices for various vendors.
• Completes termination paperwork and may conduct or assist with exit interviews.
• Responds to reference checks, requests for verifications of employment, and employee letter requests.
• Creates, maintains, and distributes new hire orientation packets.
• Conducts and / or assists HR Generalist with new hire orientation for employees as well as assists new hires with their onboarding paperwork.
• Assists with benefits administration, i.e., collecting missing benefit information and answering basic employee questions and assists with annual benefit open enrollment.
• Maintains the integrity and confidentiality of human resource files, records, and documentation. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Assists with employee activities and events for Chicopee location.
• Performs support functions for the HR department as needed, i.e., filing, faxing, coping, mailing, ordering supplies and other related duties.
• Assists HR team with various research projects and/or special projects.
• Performs other related duties as assigned.

• HS Diploma/GED equivalent required
• Must be bilingual in Spanish, verbal and written.
• Must have 2 years' experience in a comparable role; i.e. office administration, HR administration, etc.
• Available to work overtime, as needed.
• Proficiency in Microsoft Office and Outlook.
• HRIS experience desired, ADP WFN preferred.
• Strong communication skills, both written and oral.
• Excellent customer service skills.
• Strong organizational and follow-up skills and attention to detail.
• Ability to manage multiple projects with competing priorities and deadlines.
• Ability to work well in a team environment.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

To apply for this job please create a profile with us through our online application system. Click the "Apply" box in the upper right-hand corner to start the application process. Or, if you already have a social media account with LinkedIn, Google, or Facebook you can use your log in credentials to apply.

For more information on UFP MedTech, visit www.ufpmedtech.com.

UFP Technologies, Inc. is an Equal Opportunity/Affirmative Action employer Minorities/Women/Veterans/Disabled.

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