Events and Communications Manager

Hanover, NH
Parkhurst Building

The Division of Institutional Diversity and Equity ( IDE) at Dartmouth seeks an experienced and highly driven Events and Communications Manager. The Events and Communications Manager will collaborate with IDE leadership to enhance IDE's presence at Dartmouth, increase engagement with staff, faculty, students, alumni, and external partners, and position Dartmouth and IDE as leaders in diversity, equity, and inclusion locally, nationally, and internationally. The position will be responsible for the design and logistics of multiple complex and wide-reaching marquee IDE events such as the Martin Luther King Jr. Keynote Lecture, Social Justice Awards, Inclusion Champions, and all Senior Vice President and Senior Diversity Officer ( SVP/ SDO) sponsored celebrations, receptions and luncheons. The Events and Communications Manager will also be responsible for developing core communications materials to promote events and will coordinate the implementation of an IDE communications strategy that includes a wide variety of compelling content. The role requires a creative and passionate individual who is eager to support IDE's mission to ensure a diverse, welcoming, and inclusive Dartmouth community where staff, faculty, and students can thrive while in pursuit of their educational and professional endeavors. Successful candidates will possess exceptional organizational, project management, and interpersonal skills, will have the ability to work independently and collaboratively in a high-output environment, and demonstrate a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. The Events and Communications Manager will report to the IDE Chief of Staff (CoS) and play a key role in developing, managing and executing events and communications plans on behalf of IDE. This role is community focused and as such requires an on-campus presence with the opportunity to develop a hybrid schedule as the event schedule allows. Given the nature of the events schedule, some early mornings, evenings and weekends may be required.

* 5-7 years combined experience working in event management, communications, public relations, and/or marketing.
. Demonstrates initiative and is results-driven, resourceful, and committed to excellence. Detail oriented at all levels.
* Ability to work in a fast-paced environment and adapt quickly to the shifting needs and priorities of a dynamic department within a complex organization.
* Strong problem solving, organizational, and time-management skills. Ability to manage multiple projects from inception to completion, adhering to deadlines, within budget, and with high quality. Proven experience organizing and managing a wide range of large, complex events.
* Demonstrated proficiency in writing and editing complex content based on target audience, with ability to provide context and/or reshape material.
* Strong interpersonal skills, demonstrated cultural awareness, and ability to build consensus among diverse groups of people.
* High-energy, positive, and entrepreneurial spirit, while goal oriented. Ability to work independently as well as within a collaborative team.
* Experience with key event and communications technologies, including but not limited to Eventbrite, HubSpot, MailChimp, Canva, Word Press, Drupal, third-party email systems, and social media management systems.
* Ability to lift and move objects up to 50 pounds.
* Availability to work some early mornings, evenings and weekends.

* Experience in higher education and/or non-profits organizations.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

* Responsible for all aspects of event planning and execution, working with campus partners and external vendors on venue reservations, event setup/breakdown, furniture and linen rentals, audio/visual requirements, event catering and all other event specific requirements.

* Develops and maintains a comprehensive events calendar for all IDE and IDE partner events.

* Responsible for the development, implementation and maintenance of event protocols and checklists, including a comprehensive CRM/ EMS to draft event invitations, guest lists, registration forms, and pre- and post-event correspondence.

* Creates and distributes all background materials to stakeholders for events and programs, including events briefings, run of shows, logistics memos and scripts/talking points for SVP, senior leaders and guest speaker(s).

* Works with IDE leadership to develop guests and speaker lists for events. Serves as the logistics point of contact for all invited and confirmed speakers assisting with pre-event calls, travel, accommodations, audio/visual and speaker specific needs. Arranges book orders and signings for author speakers and oversees distribution of books to event attendees.

* Establishes and maintains quarterly facilities plan for the SVP event venue/house, including arranging house and grounds maintenance in accordance with the events schedule and season, maintaining and tracking inventory of supplies, and submitting and overseeing the completion of maintenance work orders.

* Manages all event related vendor, speaker and house maintenance contracts. Works with the Program and Operations Coordinator to track timely payment of invoices and reconcile receipts.

* In consultation with the CoS, supports the planning of team gatherings, retreats and broader division programs as needed.

* Develops and implements comprehensive communications and event marketing plans that align with institutional priorities and increase IDE's visibility across Dartmouth.

* Creates digital and print content that effectively shares IDE impact stories, events, flagship programming and leadership activities; includes the maintenance of the IDE website, development of an IDE newsletter and IDE social media accounts to maximize reach and engagement with diverse audiences.

* Collaborates with IDE leadership to develop and write IDE focused news stories and event recaps for central Dartmouth communications platforms.

* Coordinates IDE announcements across a wide range of community-facing platforms including newsletters, email campaigns, Eventbrite, and VOX.

* Acts as primary copy editor for IDE and ensures that all messages, reports, newsletters, websites and other materials are in IDE's preferred voice and adhere to Dartmouth's brand and style guidelines.

* Provides monthly reports on event attendance, newsletters, social media, and website performance that analyze available engagement metrics. Makes recommendations to improve performance.

* Supports IDE co-sponsored events and programs hosted by campus partners.

* Liaises with the Office of Communications to identify content, pitch, and place IDE impact stories in The Dartmouth and/or local, regional and national news outlets.

* Coordinates the campus-wide MLK lecture series.

* Maintain IDE relationships with key offices including but not limited to Conferences and Events, Office of Communications, and Facilities Operations & Management.