Administrative Coordinator, Bioengineering - Bhatia Lab

The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and professionals. Together, we're unlocking the fundamentals of biology and building an open, inclusive future for science.

The Laboratory for Multiscale Regenerative Technologies at MIT, led by Dr. Sangeeta Bhatia, is dedicated to using miniaturization tools for grand challenges in human health such as preventing, understanding and treating diseases of the liver, cancer, and acquired infections. More information about the lab and their work can be found by visiting https://www.lmrt.mit.edu/

Join our dynamic team as an Administrative Coordinator, Bioengineering and become the backbone of our leadership. In this fast-paced and pivotal role, you'll manage executive schedules, coordinate high-level meetings, and ensure smooth operations across the board. If you thrive in a challenging environment and have a knack for problem-solving and organization, we want you to help drive our success. This position would be an ideal fit for someone who is seeking a long-term, stable career experience, is passionate about contributing to the lab's mission, is a dependable, self-starting professional with great communication skills, and who works well both independently and as part of a larger team. We seek someone who is ready and willing to develop a comprehensive, in-depth understanding of institutional goals/policies/practices and the broader organization and mission.

The lab has flexibility to allow for a hybrid work schedule if desired after an initial acclimation period.

What we provide:

• A competitive compensation package with comprehensive health and welfare benefits.

• Access to Udemy on-demand training courses and interactive skill-building seminars taught by members of the HHMI learning and organization development team.

• Being part of the vibrant MIT and Koch Institute scientific community.

• Opportunity to be a core part of a highly collegial, value-driven team doing important research on early detection of cancer, pediatric pneumonia, and liver regeneration.

• Working with an investigator who is a vocal advocate for diversity, equity, and inclusion in STEM

• Opportunities for professional development and growth.

What you'll do:

• Managing scheduling and serving as primary liaison for Dr. Bhatia's calendar

• Triaging e-mail inbox and handling a variety of correspondence including general responses, registrations, RSVPs, grades, and student communication with a high level of discretion

• Serve as a member of Dr. Bhatia's administrative management cohort within the lab and collaborate with fellow members on various operational initiatives and tasks

• Anticipating needs by compiling background information, policies, and compiling briefing materials

• Coordinating travel, communicating with organizers, tracking honoraria, and maintaining meeting packets

• Providing planning and logistical support for lab meetings, retreats, events, outings, and celebrations including scheduling, maintaining invitation/distribution lists, making room reservations, arranging for catering, prepping and distributing materials, AV support, and other related tasks