Clerical Assistant - The Somneuro Lab

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

The Somneuro Lab (directed by Dr. Rebecca Spencer) at the University of Massachusetts, Amherst is seeking a part-time administrative assistant to conduct administrative duties in support of the lab.

Essential Functions

• Purchase lab equipment and supplies.
• Track expenses and project budgets.
• Schedule lab meetings and appointments.
• Assist with scheduling research-related travel.
• Assist with project staffing, on-boarding, and communication.
• Assist with human subjects payments.
• Post social media advertisements.
• Edit documents.

Other Functions

• Work collaboratively and effectively to promote teamwork, diversity, equality and inclusiveness.
• Work in partnership with colleagues within the CNS community and across the campus to support the Dean's strategic priorities.
• Perform other duties as assigned in support of the mission and goals of the College of Natural Sciences.
• May be asked to support participant scheduling and screening.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• High school diploma.
• Ability to work independently to organize multiple tasks and set priorities for action, take initiative and operate with self-direction in a fast-paced environment. Patience and flexibility are important.
• Excellent interpersonal skills and ability to interact effectively and work productively in establishing and maintaining harmonious working relationships with a diverse population of staff and students.
• Experience tracking expenses and/or working with budgets.
• Experience with financial tracking software of any kind and/or evidence of ability to quickly learn new software.
• Mastery of English speaking and writing.

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

• Experience working with computers (conducting upgrades, backing up data, installing software, etc.
• Associate Degree preferred.

Additional Details

• This is a temporary, non-benefited position.

Physical Demands/Working Conditions

• Typical office environment activity.

Work Schedule

• 10-15 hrs./week, about half of which (involving other staff) should take place between 9-3 pm during the week (Mon-Fri) but the other half (involving independent work) are flexible.

Salary Information

• $22.00/hour.

Special Instructions to Applicants

Along with the application, please submit a resume and cover letter. References will be checked at the finalist stage. Please be prepared to provide contact information for three (3) professional references. Applications will be reviewed on a continuous basis until the position is filled. Early submissions are encouraged.

As part of a commitment to their own multicultural community, CNS seeks an individual with a demonstrated commitment to diversity and one who will understand and embrace university initiatives and aspirations. (https://www.umass.edu/natural-sciences/diversity-equity-and-inclusion/our-commitment-diversity)

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.