Position Information
Posting date |
07/26/2024 |
Closing date |
|
Open Until Filled |
Yes |
Position Number |
1128970 |
Position Title |
Operations Assistant - Part-time |
Department this Position Reports to |
Biochemistry and Cell Biology |
Hiring Range Minimum |
$23.23 |
Hiring Range Maximum |
$29.03 |
Union Type |
Not a Union Position |
SEIU Level |
Not an SEIU Position |
FLSA Status |
Non-Exempt |
Employment Category |
Regular Part Time |
Scheduled Months per Year |
12 |
Scheduled Hours per Week |
20 |
Schedule |
This on-site, part-time, 20 hour per week position will work Monday - Friday between the hours of 9am - 4pm. There will be flexibility in scheduling work hours, with supervisors approval. |
Location of Position |
Hanover, NH
Vail |
Remote Work Eligibility? |
Onsite only |
Is this a term position? |
No |
If yes, length of term in months. |
NA |
Is this a grant funded position? |
No |
Position Purpose |
This part-time position (20 hrs per week) will be a shared between the
BCB department and the bioMT and DartCF Programs within
BCB. The Operations Assistant will participate in shared financial and administrative activities and will work efficiently with the various team members to support the department's academic and research goals. |
Description |
The administrative support position will be a core member of the Biochemistry and Cell Biology team and the bioMT and DartCF programs. The Operations Assistant will support the administrative functions of the department and its programs. This is a part-time, 20 per week permanent position. |
Required Qualifications - Education and Yrs Exp |
Associates plus 3+ years' experience or equivalent combination of education and experience |
Required Qualifications - Skills, Knowledge and Abilities |
Experience
- General office, administrative, or financial experience.
- Effectively manage logistical and administrative details of multiple tasks or projects.
- Ability to plan work, set priorities, and respond effectively to deadlines, schedule changes, and priorities.
- Demonstrate good judgment and initiative.
- Collaborate and interact professionally with staff, faculty, and leadership.
- Ability to work independently and as a member of a team.
- Maintain and foster confidentiality.
- Excellent verbal and written communication and interpersonal skills.
- High level of computer literacy.
- Customer service mindset.
- Commitment to diversity and to serving the needs of a diverse community.
|
Preferred Qualifications |
Associate's degree with a major in business administration or accounting, or the equivalent work experience.
Proficiency with Microsoft Suite and web-based applications. |
Department Contact for Recruitment Inquiries |
Emily Clough |
Department Contact Phone Number |
603-646-5186 |
Department Contact for Cover Letter and Title |
Emily Clough, Operations Director |
Department Contact's Phone Number |
603-646-5186 |
Equal Opportunity Employer |
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged. |
Background Check |
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. |
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? |
Not an essential function |
Special Instructions to Applicants |
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy.
https://policies.dartmouth.edu/policy/tobacco-free-policy
|
Additional Instructions |
|
Quick Link |
https://searchjobs.dartmouth.edu/postings/75040 |
Key Accountabilities
Description |
Financial Administration -
* Assist Operations Director and Research Administrators with financial administration duties which may include:
* Processing reimbursements, interdepartmental invoices, and deposits for faculty, staff, and students.
*Completing and distributing core reports;
* Maintaining billing processes for contractual agreements with collaborating organizations.
* Researching transactions and accounting details.
* Performing reconciliation of procurement card purchases by department member; holder of the departmental procurement card.
* Performing data entry and may run reports in financial/administrative systems and databases.
* Coordinating and communicating about financial transactions with Geisel Finance Center. |
Percentage Of Time |
35% |
Description |
Planning and Coordination -
Provides support for the following activities:
* Coordinates and schedules a variety of activities including departmental seminar series.
* Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including organizing logistics for speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and overseeing actual event. |
Percentage Of Time |
35% |
Description |
General Office Support -
* In collaboration with departmental colleagues, duties may include:
* Prepares a wide variety of materials such as correspondence, flyers, and handouts; proofreading to ensure accuracy.
* Assist with maintenance of departmental and program websites.
* Maintains office equipment and orders office supplies.
* Supports the office's mission to foster inclusiveness and diversity. |
Percentage Of Time |
15% |
Description |
Customer Service/Troubleshooting -
* Delivers exceptional customer service, ensures responsiveness and accuracy.
* Participates in customer specific training for department personnel in financial transactions.
* Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the department.
* Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
* Interprets, applies and explains office, department, and College policies and procedures.
* Communicates respectfully with a diverse community. |
Percentage Of Time |
15% |
-
-- |
Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. |
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Performs other duties as assigned. |
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