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Executive Associate III

Equiliem
medical insurance, dental insurance, life insurance, 401(k)
United States, Pennsylvania, Philadelphia
3401 Civic Center Boulevard (Show on map)
Jul 26, 2024
Client Summary: Our client has been the birthplace for countless breakthroughs and dramatic firsts in pediatric medicine. Built on a foundation of delivering safe, high-quality, family-centered care, the Hospital has fostered medical discoveries and innovations that have improved pediatric healthcare and saved countless children's lives. Job Description: Executive Associate III Provides advanced administrative/secretarial support for SVP/EVP/Department Chair level roles. Coordinate internal and external communications, projects and meetings. Maintain the executive's schedule. Prepares documents/reports. Obtain and organize information for use in conferences, speeches, and reports as requested by the Executive. Leader in the administrative profession. Proactively manages executive level communications internal and external to the organization. Uses discretion when handling sensitive personnel or business information. Supports large projects/initiatives that impact the business on a domestic or international scale (as applicable). Job Responsibilities: General Administrative Functions Maintain schedules/calendars for the SVP/EVP/Department Chair level role(s). Includes coordination of travel for the said executive role(s), multiple daily changes and extensive interface with Organizational Leaders and their assistants. Also includes keeping AVP from running behind on daily appointments and responsibilities. Plan meetings including securing rooms, and occasionally ordering food, etc. Create and provide materials as necessary for agenda. Provide support in preparing presentations and documents required by Executive and staff. Coordinate Expenses Report Complete expense reports for SVP/EVP/Department Chair level role(s) travel and miscellaneous expenses. Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department. Responsibilities for Phone, Mail etc. Perform general administrative support duties for the SVP/EVP/Department Chair level role(s). Includes phones, mail, email and other correspondences, communication with department faculty, Directors, and hospital management, project work and general problem solving. Other Duties As Required Assist SVP/EVP/Department Chair level role(s) in overall department management Education Requirement: High School Diploma/GED - Required Bachelor's Degree - Preferred Required Experience: At least five years related experience At least five years previous experience supporting executives level 2a Knowledge, Skills, Abilities: Advanced proficiency in word processing, electronic mail, spreadsheet, database and presentation applications (Microsoft Office) Excellent phone etiquette and interpersonal/communication skills Excellent analytic skills Ability to adapt to progressive increase in responsibility Ability to handle confidential materials Ability to handle multiple tasks and to prioritize Ability to negotiate or mediate difficult situations with tact and diplomacy Ability to work independently and make job-related decisions within authorized limits as well as being part of a support team environment Ability to function as part of a team to meet the general needs of the organization Understanding of all key business areas Provides critical thinking and complex problem solving Required Strategic planning and ability to lead projects while working autonomously Schedule Notes: 40 hours a week. 5 days a week. Equiliem Healthcare specializes in staffing clinical, non-clinical, and allied personnel. We excel in all levels, disciplines, and specialties within the healthcare spectrum. Our projects range from short to long term local and travel assignments. Equiliem has been recognized as a certified small business enterprise. In addition, we are proud that we have earned the prestigious Joint Commission accreditation for staffing firms and have been awarded Best in Staffing 4 years running by our employees and client partners. Benefits offered to our workers include the following: Medical Insurance Vision & Dental insurance Life Insurance 401K Commuter Benefits Employee Discounts & Rewards Payroll Payment Options