Grants & Contracts Analyst

The Department of Government, Community & Economic Partnerships (GCE) is seeking a Grants & Contracts Analyst who will work under the supervision of the Sr Financial Manager. The Analyst will provide support in the area of fiscal management with a prime focus on cradle to grave departmental sponsored projects administration and processing GCE contracts through Procurement and Legal (as appropriate) in a timely fashion.

The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 60% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, site visits and closeout. The Analyst will work independently on a variety of grants/contracts that range from simple to highly complex, including SEED Grants from the Maryland Department of Housing and Community Development and other Federal, State and Private Foundation awards. This role will also assist with some aspects of non-sponsored funds management and will provide backup support to the Sr Financial Analyst and Financial Analyst as needed.

Specific Duties & Responsibilities

• Work independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contracts professionals on grants/contracts.
• Partner with and act as point of contact with departmental and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal, state and city offices, private agencies/foundations, and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other professionals within the department.
• Review all sponsored project proposals for GCE. Review involves accuracy, content, adherence to all relevant guidelines.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between GCE, subgrantees, legal, JHURA and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts, and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed.
• Provide monthly reporting, or more frequent as required, to GCE on the status of funds received and distributed for Maryland SEED grantees.
• Preliminarily review proposed contracts for completeness and submit to Procurement for execution.
• Keep a central record of all existing departmental contracts and expiration dates. Advise and work with department directors on contract expirations and renewals as needed.
• Assist GCE finance team with backup processing duties, e.g., invoice processing, as required.
• Other duties as assigned.

Special Knowledge, Skills, and Abilities

• Knowledge of accounting and budgeting theory and practices required.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

Additional

• This position is located in a fragrance-free office environment.
• This policy is a reasonable accommodation to employees with severe allergies.
• There are limited physical discomforts due to temperature, noise dust etc.

• Bachelor's Degree.
• Two years of administrative/budgeting experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.

Classified Title: Grants & Contracts Analyst
Role/Level/Range: ATP/03/PC
Starting Salary Range: $53,800 - $94,400 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday; 8:30a-5:00p
Exempt Status:Exempt
Location:Hybrid/Eastern High Campus
Department name: Finance and Administration
Personnel area: University Administration