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Facilities & Logistics Coordinator

United Way of Greater Milwaukee & Waukesha County
$21.50 / hr
United States, Wisconsin, Milwaukee
225 West Vine Street (Show on map)
Oct 01, 2024


JOB DESCRIPTION

Job Title: Facilities & Logistics Coordinator (Union) Status: Full-Time

Department: Organizational Collaboration (Facilities) Grade: 24

Date Prepared: 08/06/2024 FLSA Status: Non-Exempt


SUMMARY

Position provides support activities related to office building and grounds maintenance and is the primary person responsible for meeting room/event and coordination set up in the Volunteer Center, Brengel Center, and Waukesha office. This position also supports the coordination of supply deliveries, product pick-ups, and operations/warehouse space organization. This position reports to the Vice President of Organizational Collaboration and works in partnership with the Building Superintendent and Office Manager.

RESPONSIBILITIES

Include the following but are not limited to:

BUILDING AND GROUNDS CUSTODIAL SERVICES

  • Performs custodial, cleaning, and basic maintenance duties such as setting up and breaking down furniture and equipment for United Way meetings and events.
  • Monitors meeting room furniture and equipment for needed attention and/or repair.
  • Accepts deliveries and facilitates product donation pickups at the lower level of Milwaukee office and Waukesha warehouse.
  • Works with Building Superintendent to maintain orderly/safe condition of and systematic operations within office locations and building grounds. Routinely monitors and walks the office space and grounds to identify tasks for attention.
  • Assists with detailed snow shoveling and salting to ensure employee and guest safety.
  • Performs maintenance and minor repairs and support to maintain aesthetics, functional conditions, and employee safety.
  • Cleans and polishes fixtures and furniture as needed.
  • Provides support services for corporate recycling and garbage/trash (bundling, processing, etc.)
  • Provides direct housekeeping services, as requested and outside of current cleaning service vendor responsibilities.
  • Monitors the condition of building grounds and general grounds maintenance such as trash control, sidewalk cleaning, parking lot control/cleaning, exterior lighting, and landscaping.


  • Maintains and stocks appropriate meeting and employee lunchrooms with supplies including coffee products, kitchen supplies, soda, bottled water, and paper products.
  • Supplies restroom facilities.
  • Provides corporate pick-up and delivery services utilizing the organization's cargo vans.
  • Monitors and schedules routine maintenance of organizational vehicles including filling with fuel when needed.
  • Other duties as assigned.



CORPORATE PICK-UP AND DELIVERY

  • Provide general service-are pick-up and delivery service.



EXPECTED OUTCOMES

Pick-up and deliveries completed on time and accurately.
CORPORATE SUPPLY/STORAGE ROOM ASSISTANCE

  • Provide back-up loading dock services including fork truck operation.
  • Maintain organization and cleanliness of stock/storage area.
  • Provide storage, retrieval, and disposal services for temporary and permanent organization files.
  • Receive and document deliveries of supply items.
  • Maintain physical control over corporate supply room.
  • Order supplies of coffee, paper goods, soda and other housekeeping items, as appropriate.
  • Organize Annual Campaign and Volunteer Engagement materials/supplies in Operations storage area.
  • Inventories and sorts supplies and in-kind donations as needed.



EXPECTED OUTCOMES

Maintains orderly, uncluttered loading dock and supply room area always, including stock inventory of supplies required.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

EDUCATION & EXPERIENCE REQUIREMENTS
High school diploma or general education diploma (GED); up to six months related experience in stockroom and physical inventory/stocking procedures, light maintenance preferred and/or vocational training; or equivalent combination of education and experience. Working knowledge of metropolitan area for pick-up and delivery. Forklift certification required.

CORE COMPETENCIES

  • Mission-Focused. The top priority for all United Way professionals is to create social change that leads to better lives and healthier communities. This drives their performance and professional motivation.
  • Relationship-Oriented. United Way professionals understand that people come before the process and is astute in cultivating and managing relationships toward a common goal.
  • Collaborator. United Way professionals understand the roles and contributions of all sectors of the community and can mobilize resources (financial and human) through meaningful engagement.
  • Results-Driven. United Way professionals are dedicated to shared and measurable goals for the common good, creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and impact.
  • Brand Steward. United Way professionals are stewards of the brand and understand their role in growing and protecting the reputation and results of the greater network.



ADDITIONAL SKILLS & COMPETENCIES

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Clean driving record and valid Wisconsin driver's license, ability to follow directions and initiate action with a minimum of supervision, positive approach in working with various customers. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Ability to apply common sense understanding to conduct simple one- or two-step instructions.

PHYSICAL DEMANDS

The physical demands at UWGMWC are representative of what is needed to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer and telephone keyboard, reach, stoop and occasionally kneel.
  • Specific vision abilities required by this job include close vision requirements due to computer work.
  • Ability to uphold the stress of traveling (in designated positions).
  • Regular, predictable attendance is required; including additional overtime as business demands dictate.
  • While performing the duties of this job, the employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 50 pounds.
  • Ability to climb ladders and work at particular heights.


WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Moderate noise (business office with computers, phone, printers and light traffic).
  • Ability to work in a confined area.
  • Ability to sit at a computer terminal for an extended period of time.



AMERICANS WITH DISABILITIES

It is the policy of UWGMWC to comply with all relevant and applicable provisions of the Americans With Disabilities Act (ADA), as amended. UWGMWC will not discriminate against any qualified applicant with respect to any terms, privileges or conditions of employment based upon an individual's physical or mental disability. UWGMWC will also make reasonable accommodation whenever and wherever possible for all employees or applicants with disabilities provided that the individual is otherwise qualified to safely perform the duties and assignments required by the job, and provided that any accommodation does not require significant difficulty or expense. UWGMWC's policy of non-discrimination applies to all personnel and employment practices including, but not limited to, job application procedures, hiring, advancement, termination, compensation, job training and other terms, conditions and privileges of employment.

EQUAL OPPORTUNITY EMPLOYER

It is the policy of UWGMWC to provide equal employment opportunity to all individuals regardless of their race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, veteran status or military service, or other non-merit factor or other legally protected characteristic. This applies to all recruiting, hiring, placement, training, promotion, compensation, transfers and other employment-related programs and personnel actions.

DIVERSITY, EQUITY & INCLUSION STATEMENT:

Diversity, Equity & Inclusion is a core value at United Way of Greater Milwaukee & Waukesha County. We strive every day to enhance the culture of belonging and are passionate about building and sustaining an inclusive and equitable working environment. We believe this allows us to attract, retain the best possible colleagues to use their full gifts to serve our community. We are looking for other great colleagues who are excited about this important work.

This job description indicates the general nature and work level performed by employees within this position. It is not designed to be a comprehensive inventory of all duties and qualifications required. The duties and/or requirements of this position may be modified, added, or deleted at any time. Other duties may be assigned.

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