Finance Specialist (Entry - Senior Level) - ARTS

Job Summary:

Addiction Research and Treatment Services (ARTS) is a clinical program in the Division of Addiction Science, Prevention and Treatment in the Department of Psychiatry at the University of Colorado, School of Medicine with an annual budget of approximately $12 million. ARTS programs provide treatment to approximately 2,500 clients in both residential and outpatient clinics located throughout the Denver Metropolitan Area with a staff of approximately 150.

The ARTS Finance Specialist is a fiscal position, reporting to the ARTS Sr. Manager of Finance & Administration. This position will be responsible for a variety of clerical and fiscal duties involving financial reporting and record keeping and/or transactions relating to department functions, including salary allocations, procurement, accounts receivable, purchasing, grant post award reporting/support and contract management.

Key Responsibilities:

• Assist in ensuring programs and projects, including grants and contracts are fiscally sound and adhere to Federal and University of Colorado Policies and Procedures.
• Assist in managing fiscal reporting activities for ARTS including revenue, expense, and balance sheet transactions; monitoring of program and contract/grant budgets; and assists in fiscal and progress reporting to funding agencies, including performance-based and cost-rate analysis.
• Assist in the management of ARTS resources and activities within the University system including Fiscal & Budget management, Procurement of Goods and Services, and Grant & Contract administration.
• Maintain internal grant/contract submission and award tracking spreadsheets- evaluate available technology/apps/software to modernize tracking system and capabilities.
• Pre- and Post-Award Liaison between external funding sources, and internal operations.
• General financial reporting and record keeping.
• Contract processing, tracking, and invoicing.
• Payment processing and tracking.
• Processing of Journal Entries (JEs) and Payroll Expense Transfers (PETs)
• Maintain monthly and Annual financial cost reporting requirements and accrual processes.
• Budgeting and post-award reporting in collaboration with internal business partners.
• Provide routine audits of financial transactions involving cash transactions, to include petty cash funds and client fee payments; and the reconciliation and collection of revenues for services provided.
• Participation in team meetings.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3-4 days per week on the Fort Logan Campus in Southwest Denver.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training and conducts world-renowned research fueled by over $650 million in research grants. For more information, visit www.cuanschutz.edu.

The Department of Psychiatry is one of the largest units in the UCD-SOM and is comprised of 5 Divisions. The CU Department of Psychiatry sets the standard for Education and Training of leaders in psychiatry and mental health care, conducts ground-breaking Research that aims to eradicate suffering due to psychiatric and substance use disorders, provides ready access to state of-the-art mental health preventions and interventions across the continuum of care, and collaborates with the community and other key stakeholders to promote well-being among all Coloradans. We accomplish this vision in a manner that respects, values and advocates for the dignity and worth of each individual and family.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

Entry Level:

• A bachelor's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.

Intermediate Level:

• A bachelor's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
• One (1) year of professional level experience in business, finance, and/or accounting administration.

Senior Level:

• A bachelor's degree in business administration, business, finance, accounting, or a directly related field from an accredited institution.
• Two (2) years of professional level experience in business, finance, and/or accounting administration.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• A master's degree in business administration, economics, financial management, accounting, public health administration, or a directly related field from an accredited institution.
• Experience working with university software applications including m-Fin, CU Marketplace, Concur, InfoEd, and OnCore; or pre-/post-award management in academic setting.
• Experience in pre- and post-award contracts and grant administrations in an academic setting.
• Experience in interpreting and applying policies from a variety of funding structures (federal, state, foundation, and institutional) and serving as a resource to others.
• Four (4) years of accounting experience working with budgets and invoicing.
• Experience working with Federal grants.
• Work experience within the University of Colorado system or the State of Colorado.

Knowledge, Skills and Abilities:

• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrated commitment and leadership ability to advance diversity and inclusion.
• Strong planning and organizational skills, including the ability to manage multiple tasks.
• Knowledge of accounting and business practices, including knowledge and use of accounting software and data analysis tools.
• Solid understanding of budget development and management.
• Critical thinking and problem-solving skills.
• Ability to work independently with the ability to manage complex information.
• Effectively contributes to employee morale.
• Collaborative communication style that promotes working as a team member within a collaborative work environment.
• Excels at operating in a fast-paced environment.
• Excellent computer skills; proficient in Microsoft Office programs and Adobe Pro; and the ability to quickly learn software programs such as the university's budgeting and analysis tools and enterprise systems.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Robb Adamski, robb.adamski@cuanschutz.edu

Screening of Applications Begins:

Applications will be accepted until finalists are identified, but preference will be given to complete applications received by September 1^st, 2024. Those who do not apply by this date may or may not be considered.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as

Entry Level: $47,553 - $60,487

Intermediate Level: $51,749 - $65,825

Senior Level: $55,945 - $71,162

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.