Programming Manager

Payroll Title: Events Specialist 4

Job Code: 006293

Job Open Date: August 6, 2024

Job Close Date: Open until filled

Department Code (Name): ALEC-Arts & Lectures Office

Percentage of Time: 100%

Union Code (Name): N/A

Collective Bargaining Unit (CBU): 99 -Non-Represented (PPSM)

Employee Class (Appointment Type): 2 - Staff (Career)

FLSA Status: Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: 23

Hiring/Budgeted Salary Range: $85,400 - $100,000/yr.

Full Salary Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $85,400 - $156,800/yr. The budgeted salary range that the University reasonably expects to pay for this position is $85,400 - $100,000/yr.

Work Location: 110 Castilian Dr., Suite 100 (off campus location)

Working Days and Hours: Mon-Fri; 9am - 6pm, plus evenings and weekends

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement if applicable: Not Eligible

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement

Arts and Lectures (A&L) is a large, robust, complex, primarily self-supporting, non-academic unit that supports the academic mission of the university. A&L is the largest presenting organization between Los Angeles and San Francisco, and is one of the most visible, public-facing departments at UCSB. Through more than 150 events annually, A&L partners with faculty and academic departments, community organizations and leaders, university administrators, philanthropists and funders to create opportunities that integrate with and complement university curricula and create community connections.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

Brief Summary of Job Duties

The Programming Manager is responsible for programming, booking, and managing Arts & Lectures public events. Reporting to the Director of Public Lectures & Special Initiatives, this position is essential to the success of current season events as well as future years' programming. As a public-facing senior representative of the organization, the Programming Manager is responsible for building and sustaining collaborative relationships between Arts & Lectures and Artists, Lecturers, Agents, Tour Managers, Venue Management, University and other representatives. This position is a critical bridge to solicit, organize, and disseminate complex event information between organizations, and within Arts & Lectures' various departments. Ensures that complex contractual obligations are met for the Lecture, Film, and Performing Arts programs as well as special events.

Required Qualifications

• Bachelor's Degree in related area and/or equivalent experience and training.
• Extensive professional experience managing high visibility, high-impact, high-risk events; ability to apply best practices and industry standard techniques under pressure, and to deal with multiple constituents, often with competing priorities.
• Extensive experience in meeting goals and objectives within budget and time constraints in an arts/live events capacity with a volume of at least 60 public events annually.

Preferred Qualifications

• Advanced knowledge of and professional experience utilizing concepts, principles and best practices of event planning execution, including programming and production of highly complex events.
• Familiarity with and the ability to articulate and promote Arts & Lectures programming and organizational structure including its vision, mission, goals, objectives, achievements and infrastructure.
• Extensive project management expertise, including experience programming a full season of engagements.
• Advanced interpersonal communication skills to build and maintain relationships at all organizational levels and with a variety of constituents.
• Highly developed political acumen and communication abilities to build and sustain collaborative relationships with A&L Executive Director, Artists, Lecturers, Agents, Tour Managers, Venue Management, and other representatives.
• Proven success in exercising sound independent judgment; ability to maintain confidentiality, and act with tact and discretion with sensitive or confidential information.
• Keen attention to detail, excellent organizational and time management skills to accomplish tasks with thoroughness, accuracy, and consistency.

Special Conditions of Employment

• Must be available for evening and weekend events management work in addition to normal business hours.
• Satisfactory conviction history background check
• Maintain a valid CA driver's license, a clean DMV record and enrollment in the DMV Employee Pull-Notice Program.
• UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

Programming Management - 80% - Along with the Executive Director and the Director of Public Lectures & Special Initiatives, the Programming Manager advances A&L programmatic development for large-scale public events. Programs, manages, and implements public performances and lectures on behalf of the organization. Works independently with a variety of domestic and international agents, artists, speakers, tour managers, and other representatives to identify potential events. Proposes season offerings to the Executive Director and the Director of Public Lectures & Special Initiatives; prepares and presents detailed budgets with recommendations on ticket price scaling, target income, and control of expenses. On behalf of the Lecture, Film, Performing Arts and Special Events program, the Programming Manager negotiates all details of public engagements, including: booking available dates with local venues; creating event budgets with detailed financial recommendations to the department; negotiation of performance fees, outreach fees, travel and lodging accommodations or buy-outs, and extensive technical and hospitality riders. Manages event advance work to ensure budget is adhered to; organizes, tracks, and disseminates complex event information to external and A&L departments. Negotiates multi-day Education, Outreach, and Community Engagement residencies, oversees incorporation into contracts, and coordinates activities and technical requirements with artists, tour managers, and agents. Participates in professional networking and education organizations with other arts presenters, and coordinates artist bookings, budget, and fees with other presenters to maximize event success and limit expenses. Independently coordinates A&L's booking calendars with campus, venue and community cultural organizations for all events. Attends arts presenter conferences and showcases on behalf of the organization. Works closely with Executive Director and Director of Public Lectures & Special Initiatives to develop programmatic goals and financial outcomes related to programming and events. Has authority to represent Arts & Lectures at campus and community events. Trains and mentors A&L staff interested in programming work and cross-trains for backup coverage. Responsible for developing and updating an internal Programming & Events guidebook to document organizational policies, procedures, and best practices, including development of public events safety, audience management, and emergency response plan.

Event Management - 20% - Acts as principal contact with lecturers, performers and their agents for select lectures, performances, and other large-scale events. Organizes residency activities in coordination with A&L education and management teams and schedules appropriate venues with technical and audio-visual support. Develops and schedules classroom visits by lecturers/performers with interested faculty and community partners and encourages special group sales. Supervises the collection of all publicity materials (photographs, biographies, video screeners, etc.) from agents for appropriate events. Creates and maintains event and budget files. Works with finance team to oversees event settlements and finalize event financial income and expense reports. Provides necessary financial information to CFO. Attends events as primary A&L and University representative at select lectures, special events, films and performances, primarily in the evenings including many on the weekends. Trains staff, students, and volunteers on event management advance work and protocol. Other duties as assigned.

UC Vaccination Programs Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information:

UC Santa Barbara COVID-19 Information

University of California Policy on Vaccinations - With Interim Amendments

* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For more information:

University of California's Affirmative Action Policy

University of California's Anti-Discrimination Policy

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