ADMINISTRATIVE OFFICER
University of California Office of the President | |
$72,000 - $81,000 | |
remote work | |
United States, California, Oakland | |
1111 Franklin Street (Show on map) | |
Oct 26, 2024 | |
Apply for Job Job ID
71359Location
OaklandFull/Part Time
Full TimeAdd to Favorite Jobs Email this Job Job Posting
For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP UC OFFICE OF THE PRESIDENT At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good. The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President Department Overview 30% Coordinate and support projects including complex, multi-departmental, short and long-term projects, which can impact the department, the division, and/or all UCOP staff. The projects are critically dependent on time-sensitive master calendars relying on complex calendar coordination and project planning. This requires the ability to be agile, analytical, creative, patient, comfortable with ambiguity, and maintain confidentiality of information. Interface and work with all levels of the organization in a highly professional manner and work with a close-knit team within Budget, Financial Planning and Analysis to deliver the best possible outcomes and work products. Where needed, prepare and distribute materials, take detailed meeting notes, and follow-up on action items. 30% Works closely to support the Executive Director and Director as well as other team members to coordinate projects and schedules, often aligning schedules with UC senior leadership and meetings that may be of a sensitive nature. This activity requires sensitivity to the political and confidential nature of the work done by UCOP BFP&A in a fast-paced, dynamic, and demanding work environment. 20% Manages quarterly review of the BFP&A website tracking issues and items that require updates. Provides recommendations for improvements and updates and implements website changes leveraging IT support and tools. Coordinates with team members to update critical website content in a timely manner. Oversee the BFP&A Box drive, as well as resources for budget liaisons and owners to ensure they are up-to-date, and clear. Oversees documentation and update of budget policies and stakeholder procedures through the budget manual and Financial Accountability and Management program. 10% Budget management, ensuring compliance with policy, financial transactions, purchasing, and expense reimbursements for the department. 10% Participates in the development and revision of communications, PowerPoint presentations, updating standard operating procedures and guidelines, and other written materials, requiring strong MS Word and MS PowerPoint skill. Familiarity with MS Excel is also required. Also supports the coordination of multiple departmental email boxes and distribution lists. including those related to sensitive topics and requiring consultation with subject matter experts to draft timely and accurate responses. Includes communication of approved budget. Experience Minimum 2 or more years of experience in a related area Skills and Abilities Ability to use sound judgment in responding to issues and concerns. Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing. Solid organizational skills and ability to multi-task with demanding timeframes. Strong MS Word and MS PowerPoint skills and working knowledge of MS Excel. Ability to work productivity with difficult communication styles and resolve problems effectively. Strong self-starter, ability to work independently and ask for guidance and direction as appropriate for position and job responsibilities. Ability to use discretion and maintain confidentiality. Preferred Qualifications Working knowledge of common UC and UCOP organization-specific computer programs. Knowledge of surveying tools, Zoom, Slack, and other technology is strongly preferred. Familiarity with budgets and financial management a plus. Education Bachelor's degree in related area and / or equivalent experience / training Travel Requirements Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging ADDITIONAL INFORMATION HOW TO APPLY Please be prepared to attach a cover letter and resume with your application. APPLICATION REVIEW DATE The first review date for this job is August 27, 2024. The position will be open until filled. CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. EEO STATEMENT The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20. For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination. The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu. |