Posting Details
Posting Details
Posting Number |
S12522P |
Working Title |
CAES Business Support Leader |
Department |
CAES-Business Services |
About the University of Georgia |
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (
https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education.
UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton.
UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the
UGA Health Sciences Campus in Athens. |
About the College/Unit/Department |
The
UGA College of Agricultural and Environmental Sciences (
CAES) is among the best and most established U.S. colleges of agriculture. In its classrooms, its Agricultural Experiment Stations, and its statewide network of
UGA Cooperative Extension offices, the faculty and staff of
CAES are dedicated to discovering, teaching, and delivering the science required for healthy living to flourish in Georgia. Agricultural and environmental sciences are only as important as the food you eat, the clothes you wear, and the water and air around you. To improve the quality and guard the safety of life's necessities,
CAES has gathered world-renowned scientists and exceptional students.
https://www.caes.uga.edu/about.html |
College/Unit/Department website |
https://www.caes.uga.edu/ |
Posting Type |
External |
Retirement Plan |
TRS or ORP |
Employment Type |
Employee |
Benefits Eligibility |
Benefits Eligible |
Full/Part time |
Full Time |
Work Schedule |
|
Additional Schedule Information |
Monday - Friday; 8 am - 5 pm with occasional evening and weekend hours as directed by supervisor |
Advertised Salary |
Starting Salary: $75,000, Commensurate with Experience |
Posting Date |
08/13/2024 |
Open until filled |
Yes |
Closing Date |
|
Proposed Starting Date |
10/01/2024 |
Special Instructions to Applicants |
|
Location of Vacancy |
Athens Area |
EEO Policy Statement |
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu). |
USG Core Values Statement |
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our
USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each
USG community member is responsible for demonstrating and upholding these standards. More details on the
USG Statement of Core Values and Code of Conduct are available in
USG Board Policy 8.2.18.1.2 and can be found online at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally,
USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at
https://www.usg.edu/policymanual/section6/C2653. |
Position Information
Classification Title |
Fiscal Affairs Manager |
FLSA |
Exempt |
FTE |
1.00 |
Minimum Qualifications |
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. |
Preferred Qualifications |
- Bachelor's degree in a related field
- 1-3 years of supervisory experience
|
Position Summary |
The
CAES Business Support Leader oversees and coordinates fiscal operations for assigned departments and units. The position has supervisory responsibility and serves as a liaison to the Tifton and Griffin business staff to facilitate effective workflow and operations. This role will focus on the Departments of Horticulture and Plant Pathology, with support to other
CAES departments and units as directed by the Ag Business Office.
This position reports to the
CAES Business Office under the leadership and supervision of the Operations Coordinator. This role will receive guidance from the Department Head of Horticulture and Plant Pathology to ensure faculty, staff, and departmental needs are met. Working collaboratively with the College of Agricultural & Environmental Sciences (
CAES) Business Office and the
CAES Contracts & Grants Office, the position will support departmental faculty in the development of budgets for grants and contracts. |
Knowledge, Skills, Abilities and/or Competencies |
- Strategic vision and operational knowledge, and the ability to remain flexible and adaptable, revising strategies as needed
- Independent decision-making ability
- Effective interpersonal, communication, and analytic skills
- Ability to develop and manage key relationships and create networks of people to accomplish objectives
- Ability to gather data, compile information and prepare reports
- Ability to investigate and analyze information to draw conclusions, perform complex tasks, and prioritize multiple projects
- Ability to make administrative/procedural decisions and judgements
- Ability to apply advanced techniques in spreadsheet, database, online, and presentation software
|
Physical Demands |
- Standard for a normal office environment
- Driving as needed to perform job duties
|
Is driving a responsibility of this position? |
Yes |
Is this a Position of Trust? |
Yes |
Does this position have operation, access, or control of financial resources? |
Yes |
Does this position require a P-Card? |
No |
Is having a P-Card an essential function of this position? |
No |
Does this position have direct interaction or care of children under the age of 18 or direct patient care? |
No |
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) |
Yes |
Credit and P-Card policy |
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the
UGA Credit Background Check website. |
Background Investigation Policy |
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the
UGA Background Check website. |
Duties/Responsibilities
Duties/Responsibilities |
- Prepares and manages all departmental accounts and budgets - this includes monitoring and reviewing all expenditures for funding, reporting, and policy compliance, performing analyses, processing requisitions, and providing projections
- Leads the preparation of the annual departmental budget; monitors spending rate and adjusts fund allocations in consultation of the Department Head; oversees year-end closing
- Oversees daily processing and accounting for revenue and expenditures; audits and reports financial transactions to funding sources; ensures accuracy and availability of funding and compliance with standard accounting and audit procedures - including independent review of departmental purchasing card transactions
- Manages all department grant closeouts in conjunction with the College's Contracts & Grants Office
- Audits budget expenditures for compliance with approved budget, researches problems, and handles accordingly
- Engages as a critical member of the department's senior administrative team
- Serves as liaison between the assigned departments (Horticulture and Plant Pathology) and the College of Agricultural and Environmental Sciences business staff as well as other central University units. May be necessary to go to other UGA campus locations to provide oversight and support.
|
Percentage of time |
60 |
Duties/Responsibilities |
- Provides leadership, management, and oversight to assigned staff; assigns work and special projects; monitors workload and productivity; evaluates performance and makes recommendations; promotes staff training and development; provides assistance in analyzing and resolving complex issues
- Leads all fiscal-related matters with departmental budgetary units located on Griffin and Tifton campuses
- Directs and guides the departmental staff in day-to-day operations of departments
- Communicates and advises departmental staff and faculty on changes in policies and procedures in accordance with UGA and CAES
- Ensures proper internal controls are in place for all applicable administrative functions
|
Percentage of time |
30 |
Duties/Responsibilities |
- Plays key role on special projects and initiatives to improve business operations
- Engages regularly in professional development opportunities
- Other duties as assigned by the direct supervisor with the purpose and scope of the role
|
Percentage of time |
10 |
|