2 Arts And Design Jobs in Chicago

Department

HUM Staff: CMS Cinema and Media Studies

About The Department

Since the founding of the University of Chicago in 1892, the departments of the Division of the Humanities at Chicago have set an international standard for humanistic inquiry. The Division's faculty consistently produce pioneering research in the study of language, literature, and culture. The Division of the Humanities comprises seventeen degreed programs, with about 800 students from around the world enrolled in our PhD, MFA, and MA programs. Our interdisciplinary centers and programs support faculty and student research interests that range from the civilization of the ancient Near East to the philosophy of mind, from computational linguistics to poetics, from film music to East Asian visual culture. The Department of Cinema and Media Studies along with its Film Studies Center (FSC) is a lively hub of courses and seminars, screenings, and workshops that contribute to the University of Chicago's longstanding tradition of cross-disciplinary scholarship and intellectual debate. The Department is dedicated to pursuing innovative work in the history, culture, and theory of film and related media.

Job Summary

Under the direction of the Department Chair, the Department Administrator manages the academic and administrative affairs of the Department of Cinema and Media Studies in consultation with the Director of Graduate Studies (DGS), the Director of Undergraduate Studies (DUS), and/or faculty committees, and within the guidelines of divisional administration. Occasional consultation with Film Studies Center (FSC) Assistant Director and Media Arts and Design (MAAD) Program Director.

Responsibilities include collaboration with leadership on department initiatives, department administration, student and faculty support, budget and financial management, establishment of best practices, management of operational workflow, collaborating with internal and external partners, and relationship building.

Hybrid work schedule may be available. Applicants must upload all required applicant materials (resume, cover letter, and references) as indicated in the job posting to be considered for the position.

Responsibilities

• Develops a deep understanding of the Department of Cinema and Media Studies and communicates priorities and performance standards while routinely assessing operations. Recommends and implements enhancements and improvements.
• Serves as point person for the Department; liaise between the Department, Division, University partners, and external stakeholders to service the program and perform day to day functions.
• Interacts with faculty, researchers and staff for committee work or information. Schedules faculty meetings throughout the year and takes meeting minutes.
• Maintains and edits department website.
• Develops and maintains internal and Divisional databases; aids students and faculty in understanding administrative policies, systems, and resources, including financial; helps prepare and submit reports as needed; composes emails and memos on behalf of others (Chair, DGS, DUS).
• Supervises a full-time, shared assistant with the EALC Department; works closely with Media Arts and Design program administrator and staff in the Film Studies Center; manages shared Department inbox. Coordinates meetings with CMS, MAAD, and FSC, including the CMS Chair.
• Works with various divisional personnel, the College, Registrar, Office of International Affairs, and other University offices to accomplish duties; collaborates with internal Department committees.
• Maintains Department office, copy room, meeting room, and kitchen area; ensures spaces are organized, stocked, and clean.
• Advises students independently about degree requirements, milestones, and other concerns; interprets and enforces degree requirements; annually updates Graduate Student Handbook in consultation with Chair and DGS; keeps graduate student records up-to-date; tracks pedagogical training requirements; maintains departmental Canvas site; assembles materials for DGS graduate student advising; administers process for graduate milestones; works with faculty reps to plan and implement workshops / job talks for those entering job market; tracks job placement and alumni; provides data and analysis of information as needed; manages twice-yearly student travel award process.
• Oversees the department Dissertation Completion Fellowship process; communicates with students and faculty about procedures and ensures timelines are met.
• Manages admissions process; responds to inquiries from prospective students; flags applications which do not meet data-driven and other requirements; manages systems and faculty participating in admissions cycle; creates and/or analyzes reports; assists with planning prospective student campus visits and manages all logistics; develops annual packets to be sent to new students.
• Organizes the application and review process for visiting students and visiting faculty.
• Manages course planning for faculty, OAAs, teaching fellows, and graduate students; works in collaboration with FSC staff and Registrar.
• Advises students independently about degree requirements and other concerns, forwarding to Director of Undergraduate Studies as needed; manages shared DUS inbox. Tracks degree requirements; manages process for Collegiate honors.
• Manages faculty hire/renewal/promotion process; responds to all outside inquiries; collaborates with faculty to develop timelines for upcoming/ongoing hire cases; for lecturer hires, well-versed in curricular needs for current/future years; tracks all timelines for OAA reviews/renewals for both CMS and MAAD programs; coordinates logistics for campus visits; assists with integrating new faculty and visitors into University.
• Develops/manages budgets and finances, and makes short- and long-term plans for all accounts and capital improvements; works with Chair, DGS (CMS), DUS (CMS), and Program Director (MAAD) to organize teaching budgets; regularly extracts information from central systems for monthly/quarterly variance analysis and ad hoc reporting; assists select faculty with expense reporting.
• Oversees planning, budget, and execution of annual and ad hoc department events (prospective student weekend, graduate orientation, BA celebration, graduate student conference, annual named lectures); works in collaboration with FSC staff.
• Oversees planning, budget, and execution of departmental lecture series of 8-10 guest lectures per year.
• Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Analyzes program budgets and recommends or makes budgetary recommendations.
• Performs other related work as needed.
  
  

Education:

Minimum Qualifications

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

• Bachelor's degree in a humanities field.
  
  

Experience:

• Progressively responsible administrative experience.
• Supervision / leadership.
• Managing short- and long-term projects.
• Planning and executing events.
• Budget management.
• Routinely use University systems such as Academic Information System, Business Intelligence, General Expense Management System, Financial Accounting System, Business Objects.
• Background in higher education environment.
  
  

Technical Skills Or Knowledge:

• Knowledge of Mac / PC environment.
• Proficient with standard computer programs (MS Office Word, Excel, PowerPoint, standard email and internet applications).
  
  

Preferred Competencies

• Handle multiple concurrent projects in a competent and professional manner.
• Attention to detail and meeting deadlines.
• Work independently, decisively, and with good judgement.
• Work independently, as part of a team, and in concert with other offices and campus partners.
• Maintain confidentiality/discretion at all times.
• Critical thinking / problem solving / reasoning / decision making skills.
• Strong verbal and written communication skills.
  
  

Working Conditions

• Fast-paced environment and fast growing department.
• Occasional evening and weekend work if needed.
  
  

Application Documents

• Resume/CV (required)
• Letter of interest in this position (required)
• 3 References Contact Information (required)
  
  

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

37.5

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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