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Development Specialist, Membership & Sponsorship

The University of Texas at Austin
flexible benefit account, sick time, 403(b), retirement plan
United States, Texas, Austin
101 East 27th Street (Show on map)
Oct 10, 2024
Job Posting Title: Development Specialist, Membership & Sponsorship ---- Hiring Department: Texas Performing Arts ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes About Texas Performing Arts Texas Performing Arts (TPA) is the professional arts presenting and producing program of The University of Texas at Austin. One of the largest and most active university-based performing arts centers in the U.S., TPA is an anchor institution in Austin's arts, cultural, and entertainment scene. TPA operates venues on the UT campus including Austin's largest theater, Bass Concert Hall. Its public programs include Broadway in Austin; a curated season of international dance, theater, and music; and presentations of national touring artists. TPA is an integral unit of UT's College of Fine Arts and engages students across the university in creative experiences. Why Join Texas Performing Arts? This position offers the opportunity to be part of a nimble and ambitious team that thrives on creativity, collaboration, and strategic thinking. Your work will contribute to advancing the arts at one of the best universities in the world and in one of the most exciting cities in America. By creating opportunities for people to come together through live performance, your skills will create innovative learning, engage communities, and make lifelong memories for audiences. UT Austin provides an outstanding benefits package, including but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional development opportunities For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards Purpose The Development Specialist, Membership & Sponsorship position provides essential support to deliver TPA's membership and corporate sponsorship programs at the highest level. TPA's popular membership program is rapidly growing, with the potential for making substantial impact at TPA. This position is poised to help continue the membership program's growth, through project management; event planning and implementation; membership communication coordination; benefit deliverable fulfillment; and on-site member lounge management. The role will also manage TPA's corporate sponsorship deliverable fulfillment, including events, communications, activations, and reporting. Responsibilities Texas Inner Circle Membership Program Coordination: Manage implementation of membership benefit deliverables. Lead member event planning and implementation in partnership with Associate Director of Development and TPA colleagues. Manage event communications: create and coordinate correspondence and communications, including drafting copy, working with the Marketing & Communications team on design and delivery, and responding to guests. Maintain and develop lists for save the dates, invitations, RSVPs, and attendees; manage data entry related to events.Process all necessary event forms, manage day-of-event support, pre- and post-event communication, and promotion. Manage maintenance, staffing, and guest experience in member's lounge in Bass Concert Hall, in collaboration with TPA's Guest Services and Ticketing teams. Support membership campaign communications and program expansion, including annual acquisition mailing, renewals, and regular membership communications. Communicate with Texas Inner Circle members, providing exceptional customer service and building strong relationships with key members and donors Corporate Sponsorship Coordination: Execute corporate partner event planning and implementation in partnership with Associate Director of Development and TPA and UT stakeholders. Coordinate with TPA Marketing & Communications department and external partners to fulfill corporate visibility and recognition deliverables. Manage in-venue corporate activations. Manage mid-year and end-of-year reporting to corporate partners. Support corporate partnership acquisitions through cultivation and stewardship strategies. Project Administration: Provide administrative support to Associate Director of Development for membership and corporate sponsorship programs. Execute donor stewardship plans for members and corporate partners, in partnership with TPA colleagues Other duties as assigned. Required Qualifications Bachelor's degree and one year of work experience in development, nonprofit management, administrative assistance, special events, or a related field. Project management experience including planning and implementing significant short- and long-term projects. Demonstrated proficiency in Word, Outlook, and Excel; Slack; Zoom. Demonstrated experience with data entry and databases. Excellent verbal, written, and interpersonal communication skills. Professional appearance and demeanor. Proven ability to effectively maintain productive relationships and deliver valued services to multiple stakeholders with different requirements. Demonstrated positive attitude, flexibility with working assignments, and a willingness to learn and adapt. Self-starter and problem solver. Successful in collaborative team environments. Excellent organizational skills and demonstrated ability to handle multiple tasks and deadlines in a fast-paced environment. Proven ability to identify needs and make appropriate decisions while working independently. Excellent customer service skills with experience maintaining customer focus and implementing continuous quality improvements. Must maintain strict confidentiality related to donors, clients, staff, and other organizational information. Demonstrated understanding of the necessity and value of accuracy and attention to detail; ability to process information with high levels of accuracy. Relevant education and experience may be substituted as appropriate. Preferred Qualifications 3 or more years of experience. Experience working in a performing arts or cultural organization. Experience working in a large, complex enterprise such as a research university or large non-profit or governmental organization. A minimum of two years of experience in assisting a fundraising or development. program or providing complex program support. Demonstrated track record of managing fundraising efforts and events. Special event/gala management experience. Proofreading and data review experience. Working knowledge of UT Austin's policies and procedures. Experience with the UT VIP database, Paciolan ticketing system, Salesforce, email building software (Eloqua), or other similar systems for donor record management and performance ticketing. Interest in and strong commitment to the mission and programs of Texas Performing Arts. Familiarity with the Austin, Texas arts, cultural, entertainment, and events landscape. Demonstrated ability to solve complex problems within standardized policies and procedures. Driving Required This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing). Salary Range $55,000 + depending on qualifications Working Conditions Repetitive use of a keyboard at a workstation. Prolonged screen time. Physically able to lift and carry objects up to 40 pounds. Works independently and unsupervised on a regular basis. Work collaboratively as member of a team with people of varied backgrounds. Work with sensitive and confidential information, under pressure of rigid deadlines and time limitations, and with overlapping projects. Accept supervision. Maintain professional demeanor. Regular and punctual attendance at workplace with flexibility for early morning, evening and weekend work related to performances and special events. Work Shift Standard 9am - 5pm office hours. Early morning, evening and weekend work is required in relation to performances and special events. A compensatory time program is provided. Occasional work-related travel may be required. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Work samples may be requested if applicant advances to the interview stage. Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.