Workforce Administrative Coordinator

Briya is committed to promoting diversity, equity and inclusion within our organization and the communities we serve. We embrace diversity of experiences, ideas, and individuals, and seek to bring diverse candidates to the table. We value having staff who come from the communities most impacted by our work and especially encourage immigrants and ESOL learners to apply.

Important Note: Briya is mandating the COVID-19 vaccine + booster for all staff.

Position Summary:

The Workforce Administrative Coordinator is part of the adult education team at Briya Public Charter School - a leading two-generation education program serving immigrant parents and their young children in Washington, D.C. Briya is a Tier One Public Charter School, consistently achieving the highest educational outcomes through its innovative, family-centric programming.

Briya's workforce development programs provide integrated education and training in the fields of healthcare and early childhood education. Through these programs, adult learners prepare for national industry-recognized certifications in high-demand careers while also increasing their academic and workforce development skills and knowledge. The Workforce Administrative Coordinator supports workforce students, alumni and evening programming.

Briya has a strategic partnership with Mary's Center, a Federally Qualified Health Center, further strengthening student families with comprehensive medical, dental, and social services.

Essential Duties and Responsibilities

Typical Work Schedule: Monday-Wednesday 12:00pm- 9:00pm; Thursday 12:00pm-6:30pm: Friday 9:00am-3:30pm

General administrative tasks

• Provides administrative assistance to the Workforce (WF) Programs, including Child Development Associate (CDA) and Medical Assistant (MA), and workforce staff.
• Perform administrative tasks including filing, answering phones, providing essential information regarding classes, emailing, data entry, and other duties related to the WF programs.
• Orders office supplies and ensures proper function of equipment and supplies
• Manages the distribution, maintenance, and collection of the Metro Smartcard for the evening students.
• Promotes and announces schoolwide events and opportunities.
• Coordinates calling evening workforce students and provides logistical support during inclement weather

Collaboration

• Coordinate ID picture day with Communications team and distribute Student IDs and library cards for evening students.
• Supports the IT team in managing, distributing, maintaining, and collecting equipment (laptops, headsets, cameras, etc.).
• Serves as the evening CASAS proctor by supporting class-based testing and conducting individual CASAS testing
• Acts as a liaison between the Administrative and Workforce Team, sharing communications and representing the WF team at various meetings and events.
• Attends Administrative Team meetings and trainings and evening coordination meetings
• Schedule and coordinate events for evening classes, such as student council, field trips, and other celebrations.
• Participates in meetings, events, and communications with other members of the WF team and other departments as needed.
• Serves as the Evening Workforce incident commander, responsible for planning and conducting all drills and reporting them to the Operations Manager
• Adheres to and coordinates health and safety protocols for evening Workforce (such as COVID protocols)

Supporting Workforce Students

• Completes re-enrollments and proof of address with evening students in the spring of each year for students who want to continue studying at Briya.
• Supports current evening students in applying for the Briya PK program the following year.
• Supports students by providing one-on-one assistance and referrals when the Student Services Coordinator is unavailable.
• Assists and advises students with the online application and renewal of credentialing applications and with both AMT and the Council of Professional Recognition.
• Supports students when having issues with the Council of Professional Recognition or American Medical Technologists.
• Supports attendance procedures and policies daily for evening classes.
• Makes class announcements when needed in different formats, including, but not limited to, in-person, WhatsApp, and Schoology.
• Distributes daycare voucher letters
• Responsible for school application process (MySchoolDC) for evening workforce students
• Manages student files including transition, health forms, background check documentation

Qualifications:

The WF Administrative Coordinator must have the following knowledge, skills and/or abilities:

Education and/or Experience

• BA degree preferred; and/or relevant work experience considered
• Excellent communication skills in both English and Spanish.
• Strong interpersonal skills and proven ability to work as a member of a team
• Proficiency in Microsoft Office, Windows, Schoology, and Google Apps for Education
• Excellent interpersonal, problem-solving, analytical, and organizational skills
• Commitment to develop and contribute to a community of educators
• 3-5 years of related practical work

Reasoning Ability - Ability to apply common sense understanding to carry out moderately complex, muti-step instructions and make appropriate independent decisions as necessary.

Physical Demands-Regularly required sitting; frequently required reaching with hands and arms, walking, stooping, kneeling, crouching, talking, or hearing; must be able to lift objects up to twenty-five pounds. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

Work Environment - Mostly in a unit with moderate to loud noise

This position description incorporates the core responsibilities of the job. It is recognized that other related duties not specifically mentioned might also be performed and that not all listed responsibilities may be carried out, depending on operational needs.

Salary Bands: $45,000-$54,475