Buyer- Onsite

Primary Purpose

Prepares and awards routine and occasionally complex purchase orders for supply and service acquisition using an assortment of supply chain management tools and systems.

Minimum Specifications

Education

• Prefer bachelor's degree in business, Healthcare or related field.

Experience

• Must have three (3) years of purchasing experience.
• Prefer experience with Enterprise Resource Planning (ERP) and related supply chain technologies.

Equivalent Education and/or Experience

• May have an equivalent combination of education and experience to substitute for both the education and the experience requirements.

Certification/Registration/Licensure

• Prefer certification as a Certified Materials & Resource Professional (CMRP) or certification from a nationally recognized accrediting agency.

Skills or Special Abilities

• Must be able to demonstrate strong verbal and written communication skills, negotiation and analytical skills to interact with vendors, customers and department team members.
• Must have a thorough understanding of purchasing, inventory control, contract, shipping, receiving, and accounts payable functions, regulations, policies and procedures.
• Must have necessary computer skills required to develop spreadsheets and maintain applicable software systems.
• Must be able to demonstrate effective organizational skills.
• Must be able to work effectively with others.

Responsibilities

1. Generates Purchase Orders (PO) and provides order placement adhering to competitive purchasing strategies for assigned commodities, using the ERP system accurately and in a timely manner.
2. Ascertains product information and identifies cost saving opportunities through standardization of product usage across Parkland including forecasting.
3. Reviews and analyzes products in assigned commodities and identify opportunities to item standardization.
4. Validate product pricing with Group Purchasing Organization (GPO), independent Contracts, and/or State contracts to resolve any pricing discrepancies.
5. Resolves invoice discrepancies by applying corrections and/or credits as applicable.
6. Ensures vendor validation using established protocols.
7. Monitors the performance of suppliers including but not limited to shortages, overages, damages, backorders, timely delivery of shipments etc.
8. Conducts the complete acquisition cycle of procurements, to include specification development, Request For Quotes (RFQ) or bids, perform cost/price analysis, negotiations, PO awards, PO management, and invoice closeouts.
9. Process PO confirmations via GHX, vendor portals, and emails. Communicate any product delivery issues to the stakeholders and provide product availability options if applicable.

Job Accountabilities

1. Identifies ways to improve work processes and improve customer satisfaction. Makes recommendations to supervisor, implements, and monitors results as appropriate in support of the overall goals of the department and Parkland.
2. Stays abreast of the latest developments, advancements, and trends in the field by attending seminars/workshops, reading professional journals, actively participating in professional organizations, and/or maintaining certification or licensure. Integrates knowledge gained into current work practices.
3. Maintains knowledge of applicable rules, regulations, policies, laws, and guidelines that impact the area. Develops effective internal controls designed to promote adherence with applicable laws, accreditation agency requirements, and federal, state, and private health plans. Seeks advice and guidance as needed to ensure proper understanding.