Administrative Assistant

Texas Tech University
United States, Texas, Amarillo
Oct 30, 2024
Amarillo Administrative Assistant 38584BR Veterinary Medicine Position Description Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. About the University Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world. About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories. About the Department and/or College Successful candidates will be expected to foster a values-based environment within the School and to develop collegial relationships with faculty, staff, and students at TTU and the TTUHSC and other institutions as appropriate. Adaptability, persistence, and resilience are important attributes for success in the evolving dynamics that are characteristic of a developing program. Annual evaluation includes review of both performance and contribution to the School's core values. The core values of the School are: Community Integrity Kindheartedness Grit Inspiration Major/Essential Functions Serves as primary contact for all guests entering the building and information for Academic & Student Affairs. Schedules various meetings for the School of Veterinary Medicine conference rooms, troubleshoots conflicts, maintains good communication, and preparedness of room for upcoming meetings. Ensures that the student class schedules are loaded on corresponding calendars. Serves as primary source for the Office of Student Affairs' procurement card. Complies with all procurement guidelines and adheres to required timelines. Responsible for reconciliation of the department P-Card. Responsible for travel processes of the department Maintains the student kitchen and upkeep on coffee maintenance. Various other duties for the School: Ordering of lab coats and coveralls for faculty, staff. Orders and retrieves magnetic name badges for faculty and staff. Helps to launder kitchen and event linens. Required Qualifications Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis. Preferred Qualifications Experience with internal systems such as Chrome River, Procurement Card. Knowledge of higher education. Knowledge of Teams. Proven proficiency in Microsoft Office applications including excel, word, and Outlook. Customer service oriented and demonstrate excellent communication skills (verbal, written, and electronic). Organized and dependable. Ability to work with a sense of urgency and bias towards action in a fast-paced environment. Ability to multi-task. Flexible. Ability to learn computer systems and software as needed. Safety Information Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Does this position work in a research laboratory? No Required Attachments Cover Letter, Professional/Personal References, Resume / CV Job Type Full Time Pay Basis Hourly Minimum Hire Rate 16.43 Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan. Travel Required None Shift Day Schedule Details As needed for special events and campus guests. Grant Funded? No Job Group Executive and Admin Assistants EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.