Administrative Coordinator

• Job Type: Support Staff - Union
• Bargaining Unit: Local 2110
• Regular/Temporary: Regular
• Hours Per Week: 35
• Salary Range: $57,941 - $58,941

Position Summary

Reporting to the Executive Director and working closely with the Director and the Communications team of the Harriman Institute, the Administrative Coordinator provides essential administrative support to the Institute. Responsibilities include managing correspondence, manuscripts, calls, travel, and conferences, maintaining the Director's calendar, and coordinating with visitors. The Coordinator will coordinate outreach and maintain relationships with university units, local institutions, and professional organizations.

The Harriman Institute at Columbia University is one of the world's leading academic institutions for the study of Russia, Eurasia, and East Central Europe. Our mission is to serve our community at the university and beyond by supporting research, instruction, and dialogue and sponsoring vibrant and multidisciplinary events that bring together our extraordinary resources of faculty, students, and alumni. We are committed to training the next generation of regional specialists to play leadership roles in setting the academic agenda, making policy, and challenging accepted truths about how we study our rapidly changing world.

Responsibilities

• Works with the communications team to create, curate, and update content for the Institute's website and social media sites.
• Assists with the production/writing and distribution of press releases, news articles, event reports, and publicity materials relating to all aspects of the Institute's programming.
• Assists in planning and implementation with faculty and staff to ensure that programs and projects are appropriately represented in the public domain.
• Drafts correspondence in response to related projects and general inquiries.
• In close partnership with the Institute Program Manager, makes travel arrangements for conferences, meetings, and lectures and assists with planning lectures and other public events.
• Assists in maintaining the master schedule of institute activities. Responds to all queries about institute programs.
• Answers phone calls on the main line. Takes messages, directs calls, and dispenses information. Responsible for UPS and Federal Express. Assists with room bookings, arranging food services, and coordinating A/V equipment orders. Dispatches messengers, errand runners, etc.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent, and three years of related experience.

Preferred Qualifications

• Some college.
• Knowledge of a Slavic or Eastern European language is strongly preferred.

Other Requirements

• Excellent written, verbal, and interpersonal communication skills.
• Ability to maintain high confidentiality and professionalism with a client focus.
• Strong multi-tasking, prioritization, and organization skills.
• Attention to detail, research, critical thinking, analytical and problem-solving skills.
• Self-starter, a fast learner who can work independently under limited supervision.
• Work well in an interactive team environment.
• Working knowledge of Microsoft Office and other office software.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.