Program Administrator, Professional Development

American Society of Clinical Oncology
life insurance, flexible benefit account, paid holidays, 401(k)
United States, Virginia, Alexandria
2318 Mill Road (Show on map)
Oct 24, 2024
Are you interested in making a world of difference in cancer care? Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality, equitable patient care. Who we are: ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, commits to quality, and values inclusion. Our culture, ASCO Works - Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance. ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn what it's like to work at ASCO, click here. Who we are looking for: ASCO has a new and exciting role for a Program Administrator who brings a passion for making an impact in professional development-related programs. The hire will successfully administer ASCO's leadership development, women in oncology, and other programs in line with ASCO's Strategic Plan and goals of the Professional Development Department. Join us to make a difference in education programs for oncology professionals! This position is hybrid with a primary location in Alexandria, VA. We anticipate the hire to be onsite approximately 1-2 days per week. This position is funded through collaborators that have committed to support programs. Continuation of this position therefore is contingent upon funding being available. Responsibilities Develop, execute and monitor the implementation plans for ASCO's leadership development programs and women in oncology initiatives, including developing application forms, timelines, project and communication plans, and other materials and projects as defined in the planning processes. Collaborate with internal and external stakeholders to administer impactful, high-quality activities, sessions, and resources. Manage ASCO's leadership development and women in oncology program tasks and projects, including application and review processes, volunteer and participant management, developing and maintaining program communication plans and timelines, and support of current and past participants. Partner with Associate Director to develop session details, meeting agendas, and program materials for virtual and in-person meetings and trainings. Lead project meetings by guiding discussions, summarizing meeting outcomes, and keeping team members informed of action items and deadlines. Monitor and collate data to communicate program outcomes, trends, gaps, and metrics. Required Education and Experience Bachelor's degree or equivalent years of experience 4 years of programmatic or administrative support experience within a professional environment to include program planning, customer service, and data organization Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and an openness to embracing and learning new technology Experience planning and developing timelines, work plans and agendas, events, material preparation, engagement, and expenses Preferred Education and Experience Previous program support experience in non-profits, grants management and/or healthcare. Competencies Self-managed with proven skills to use initiative and be proactive to deliver results Excellent interpersonal skills and a professional disposition when interacting with colleagues, customers, and volunteers Strong project management skills with ability to efficiently manage multiple projects simultaneously, collaborate across teams, and demonstrate accountability Strong planning, organization, and implementation skills with ability to deliver accurate, thorough, and high-quality work products with attention to detail Works consistently in a collaborative, team-oriented manner and partners with others to achieve results Ability to maintain, organize, and analyze quantitative and qualitative data Strong communication skills, including written, with ability to clearly convey and receive information Open to receiving and taking action on feedback ADA/Physical Requirements Extended periods seated or standing at a desk. High use of computer and other office technology equipment. Travel 5-10 days/yr Generous Benefits Package: Hybrid Work Environment Open Leave Policy Paid Family Leave 13 Paid Holidays per Calendar Year Staff Appreciation Days 401(k): 7.5% Employer Contribution Medical/Dental/Vision Employee Assistance Program Fertility and Family Forming Healthcare Concierge Flexible Spending Account(s) Healthcare Savings Account Disability and Life Insurance The American Society of Clinical Oncology (ASCO) is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. At ASCO, our goal is to foster and encourage a diversity of thought, experience, and background in our workplace. Our organization's culture is multi-dimensional, and we encourage our employees to leverage their unique perspectives and ideas.