OUR STATEMENT
The San Jose State University Research Foundation is committed to building a work environment where everyone can show up as their own self and have an opportunity to contribute, develop and advance in their career. Diversity, Equity and Inclusion (DEI) are core values of the organization. We strive to attract, retain, and develop employees who reflect the community and society where we work and live. The Research Foundation aims to develop a culture where everyone feels welcome, shares their views and where differences in backgrounds and perspectives are seen as adding value.
GENERAL NATURE OF POSITION
The San Jose State University Research Foundation (SJSURF) Office of Sponsored Programs (OSP) partners with the SJSU Office of Research to assist faculty in the pursuit of external funding for sponsored research, service projects, and other discretionary activities. Fully committed to delivering best-in-class services, OSP serves as the central coordination point for all grants and contracts, and partners with Principal Investigators (PIs) to ensure compliance with Federal, state, and institutional policies.
As a member of the OSP team, this position provides accounting oversight, and grant and contract management to a large volume of complex and restricted funds from a variety of sponsors such as federal, state, profit, nonprofit, and local government agencies. The incumbent will also be responsible for budget management, interpret, analyze regulations and maintain compliance with sponsor-required provisions; and be dedicated to providing a high quality of customer service.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Provides post-award administrative support including, project account establishment such as analyzing contractual agreements and grant awards to determine administrative restrictions; properly administers awards in compliance with funding agencies. Understand and interpret broadly stated policies and guidelines; apply comprehensive knowledge and use independent judgment when policies or guidelines are not specific or clearly stated.
- Provide financial compliance oversight and day-to-day management of projects funded from both public (federal, state, local government) and private (industry and non-profit organizations) sources, with multiple performance periods and varying administrative requirements.
- Review, audit and approve expenditures and source documentation, including cost transfers with consideration to sponsor restrictions, regulatory compliance (allowability), and availability of funds. Track and monitor project expenditures and analyze the variance of actual costs versus budget.
- Maintain updated cost projections according to project dates, status of accounts, and availability of funds with consideration to maintaining workforce and project costs; and work with principal investigator and sponsor agency to discuss budget revision if necessary.
- Manage funded projects with consideration to audits and compliance with the policies and procedures of San Jose State University, San Jose State University Research Foundation, the CSU system, and when applicable, OMB circulars, Federal Acquisition Regulations (FAR), and other federal and state guidelines.
- Interacts with principal investigator, internal administrative within SJSU Research Foundation, and academic units on campus to ensure regulatory compliance. Enforce restrictions to protect against audit disallowance or non-reimbursement of expenditures.
- In partnership with account receivables team members monitor account cash flow, analyze the variance of revenue to expenditures, and manage account invoicing for special projects if necessary.
- Ensure proper financial accounting, including preparation and filing of financial reports, and timely submission of the technical progress reports or deliverables by principal investigators in accordance with grant guidelines or contract provisions.
- Monitor and document cash and in-kind costs share contribution or leveraging.
- Review and monitor subcontracts.
- Responsible for project closeout to ensure contractual obligations and compliance requirements are met.
- Assist with audits such as annual financial and single audit, and external agency audits.
- Perform other job-related duties as assigned.
INTERPERSONAL CONTACTS
- Reports to the associate director of sponsored programs, post-award.
- Develop and maintain effective working relationships with internal staff and departments, Principal Investigators, SJSU VP for Research and Innovation, AVP for Research, college deans, departmental chairs, and sponsor agencies on a regular basis.
- Works closely with OSP pre-award specialists.
SUPERVISORY RESPONSIBILITIES
None.
QUALIFICATIONS
Education and Experience
- Bachelor's degree required.
- Minimum of 2 years' experience in a progressively responsible fiscal and/or research administration is required.
- Projects and budget management is preferred.
- Experience in electronic research administration is preferred.
- Knowledge of 2-CFR-2oo (OMB Uniform Guidance) and FAR regulations is preferred.
Knowledge, Skills, Abilities required
- Thorough knowledge, experience and expertise in planning, managing and reporting complex budgets from multiple funding sources with varying terms and conditions.
- Preference for knowledge of governmental accounting principles, sponsor reporting requirements and audit policies, OMB circulars 2 CFR 200.
- Comprehensive understanding of accounting policies and practices, strong mathematical/analytical skills.
- Demonstrated experience in budget planning, forecasting, monitoring, and reporting.
- Ability to analyze a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems is necessary.
- Strong planning and organizing skills with ability to independently develop solutions to complex problems.
- Thorough knowledge of current computer and office automation equipment and software. Proficient in Internet research, MS Office, Excel spreadsheets, or other applicable software packages.
- Excellent oral and written communication skills.
- Familiarity with the pre-award proposal process desired.
Physical Requirement
- Must be able to operate a ten-key adding machine.
- Must be able to operate a PC including mouse and keyboard.
- Must be able to operate general office equipment.
- Must be able to sit for extended periods of time.
- Visual acuity associated with concentrated computer use
Complexity of Duties
- Works on a variety of problems of complex scope where analysis of data or solutions requires an evaluation of intangible factors. Exercises independent judgment in developing methods and evaluating criteria for achieved results.
- Must be able to act on critical issues in an independent manner.
- Erroneous decisions or recommendations, or failure to get results would cause additional costs, affect staffing levels, and serious delays in overall schedule.
- Inaccurate decisions may have a critical effect on achievement of business objectives and result in the Foundation incurring excessive costs
NOTE: This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.
BENEFITS
The Research Foundation provides excellent benefits package to benefited employees. The comprehensive benefit package includes:
- Four health insurance plans to choose from (employee contributions differ according to plan and level of coverage).
- Employer paid dental and vision for both employee and eligible dependents.
- Life, AD&D, LTD with supplemental coverage opportunities.
- 14 paid holidays.
- Retirement Plan includes employee deferrals and employer contributions, which vests immediately.
- Vacation hour accruals and separate sick hour accumulations.
- Employee discounts.
- Paid training and professional development conferences.
Please visit the Benefits & Compensation page on the SJSU Research Foundation website for more detailed information.
APPLICATION PROCEDURE
To apply for this position, an applicant must submit a formal application for employment. Select "Apply Now" to complete the SJSURF online employment application.
REASONABLE ACCOMMODATION
The San Jose State University Research Foundation (SJSURF) is committed to providing access, equal opportunity, and reasonable accommodation for individuals with physical or mental disabilities in the employment, recruitment, examination, hiring and interviewing processes. If you are a job seeker with a physical or mental disability and require a reasonable accommodation to search, apply, or interview for a job opening or otherwise need a reasonable accommodation during the application and hiring process, please contact us at foundation-jobs@sjsu.edu. In the email message, please indicate your full name, phone number and the type of assistance required. You must not reveal the underlying medical reason for your needed reasonable accommodation or otherwise disclose confidential medical information.
ABOUT THE SJSU RESEARCH FOUNDATION
Research Foundation employment is separate and distinct from San Jose State University or State of California employment. Research Foundation employees are not employees of either SJSU or of the state of California.
The San Jose State University Research Foundation (SJSURF) is a non-profit auxiliary of San Jose State University. SJSURF is totally self-supported. The majority of the organization's funding comes from the federal government, and other public and private entities. With annual revenues totaling over $65 million, programs managed through SJSURF cover a rich diversity of applied research, public services, and educational related activities.
SJSURF is an equal opportunity employer and does not discriminate on the basis of race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disability, medical condition, sex, genetic information, sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics, or is associated with a person who has or is perceived as having any of those characteristics.
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San Jose State University Research Foundation
$84,000-$95,000 annually - Exempt, Benefited
paid holidays, retirement plan
Aug 28, 2024