Proposal Coordinator/Specialist (Remote)

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Proposal Coordinator to join our amazing culture. The Proposal Coordinator will lead and assist in developing high-quality proposals, coordinating the overall proposal effort, ensuring compliance with the Request for Proposal (RFP), leading pursuit teams, and facilitating the development of large and complex proposals from start to finish requiring additional customization and interdepartmental input for strategic and global customers.

The Proposal Coordinator is responsible for the overall management and accountability of the proposal process. This includes engagement in full life-cycle pursuit development, encompassing strategy sessions, content development, conducting compliance reviews, and providing training and mentorship. Additionally, this position will work directly with Business Development (BD), Account Executives (AEs), and other Stakeholders throughout the various Convergint Technology Centers (CTCs) to support the qualification of an opportunity (RFP/RFI/RFQ), schedule and hold meetings, create a persuasive, 100% compliant, and accurate proposal for submittal while maintaining the deadline requirements.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Proposal Coordinator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you'll do with "Our Training and Your Experience"

• Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
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  Lead a cross-functional team by developing content for proposals, developing schedules, facilitating meetings, completing the writing, and monitoring progress; developing timelines; and compiling, reviewing, and editing materials.

  
  
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  Participate in the Qualification call to qualify key opportunities with Convergint colleagues

  
  
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  Lead and facilitate the proposal kickoff meeting with the Account Executives, Leadership, Business Development Managers, General Managers, and other key contributors

  
  
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  Lead and facilitate cross-functional support with internal colleagues in various departments (i.e., Marketing, Legal, SME, etc.)

  
  
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  Lead RFP/RFI/RFQ analysis to identify requirements and develop a proposal plan and schedule

  
  
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  Lead and/or participate in the development of proposal strategy and work with the sales team to ensure the win themes and other desired technical content are incorporated into the proposals

  
  
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  Follow the existing Standard Operating Procedure (SOP) for Proposal Development to ensure that proposals are 100% compliant, all read in "One Voice" (similar tone, persuasive, as if one (1) person wrote it), and consistently meet the established highest quality standards and deadline requirements

  
  
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  Review and understand inputs from engineers, estimators, sales, and other internal departments to ensure proposals contain readable language, consistent factual statements, and respond to statements of requirements

  
  
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  Gain knowledge and understanding of technical solutions from the top Manufacturers utilized in proposals

  
  
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  Write key sections of some responses (cover letter, executive summary, manufacturers, etc.)

  
  
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  Exceptional editorial and document management skills, including adhering to style, grammar, usage, and branding required

  
  
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  Grasp technical concepts and make them easily understandable in text and infographics

  
  
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  Develop a proposal department resource library of proposal tools, documents, and graphics.

  
  
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  Responsible for submitting the final proposal to the customer and assisting in preparing any proposal follow-up communications (i.e., questions, interview prep, PowerPoint presentations, etc.)

  
  
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  Support and identify business and proposal development process improvements

  
  
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  Develop mutually beneficial relationships by lending support, expertise, and engagement

  
  
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  Preserve the confidentiality of highly sensitive financial and competitive information

  
  
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  Understand the Convergint culture and follow Convergint's Values and Beliefs

  
  
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  Always acts as "our customer's best service provider," thereby ensuring Convergint is the customer's first choice for service

  
  
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  Keeps up-to-date and informed on all company policies

  
  
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  Performs other duties and responsibilities as requested or require

  
  

What You'll Need

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  Ability to adapt to multiple, changing priorities and directions in a dynamic work environment

  
  
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  Strong interpersonal skills and an ability to work independently and as a team member

  
  
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  Well-disciplined individual with a strong ability to manage multiple simultaneous projects

  
  
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  High ethical standards and a positive attitude

  
  
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  Effective communication skills, both oral and written

  
  
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  Excellent time management and organizational skills with great attention to detail

  
  
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  Proficient in Microsoft Outlook, SharePoint, Excel, Word, PowerPoint, and Adobe

  
  
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  Knowledge of Adobe InDesign

  
  
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  Strong ability to problem-solve quickly in a deadline-driven environment

  
  
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  Clear and conceptual thinking ability

  
  
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  Ability to use discretion when required

  
  
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  Willingness to take direction from others and provide and receive constructive criticism

  
  
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  Ability to handle work-related stress

  
  
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  Ability to meet deadlines

  
  

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

• Company Holidays and Paid Time Off
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan
• Corporate Social Responsibility Day
• And much more...

Requirements:

Education: Bachelor's degree in Business Administration, Marketing, Communications, or a related field. Relevant and valuable work experience may also be considered in place of a degree.

Minimum Experience: 3-5 years RFP and proposal process with a proven track record

Preferred Experience: (but not required):

• Certifications: Association of Proposal Management Professionals (APMP)
• Industry knowledge

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.
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