Administrative Assistant
Dole Food Company, Inc. | |
United States, Hawaii, Wahiawa | |
Sep 25, 2024 | |
Administrative Assistant LinkedIn
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Human Resources All Locations
1116 Whitmore Avenue, Wahiawa, Hawaii Position Type
Full-Time/Regular Tracking Code
2503-990 GENERAL DESCRIPTION / PRIMARY PURPOSE Under the direction of the Human Resources Manager, provides administrative support and manages the front desk operation to ensure efficient and smooth day-to-day functionality. Provides administration support to the Finance Department. MAJOR RESPONSIBILITIES AND TASKS/DUTIES OF THE POSITION * Assists in the scheduling and coordination of interviews, meetings and HR events, including Adopt a Highway, Pineapple Festival, Christmas Parade, etc. * Organize, compile, update company personnel records, and documentation. * Provides information and assistance to staff, supervisors, and the public concerning human resources activities, processes, policies, and procedures. * Support recruitment processes by coordinating job posting and assisting in the interview and recruitment processes. * Assists with organizing and managing new employee orientation, on boarding, and training programs. * Responsible for donation requests. * Responsible for tracing safety meetings and WPS trainings. * Assists with Puuiki Beach Park reservations, updates the master file and communicates weekly with caretakers. * Assists Tour Store as needed. * Provides administrative support for invoice processing. * Set up, document, maintenance, and coordination of Dole records retention with 3rd party vendor. * Assist with organizing and processing of payable documents after proper auditing and final verification of FAP authorization. * Coordinates with DBS for AP batch processing, vendor maintenance, payment follow up and other vendor issues. * Ensures the maintenance of safe and healthful working conditions for employees in accordance with company policies and programs and federal/state regulations. Enforces safety rules and regulations and participates in Dole safety programs to eliminate accidents * Performs all the various related accounting and administrative duties as needed. * Performs special projects as assigned.
Required Skills
JOB SPECIFIC REQUIREMENTS (KNOWLEDGE, SKILLS, ABILITY, EXPERIENCE) * Computer skills - Proficient with Microsoft Office. * Valid driver's license with clean abstract. * Oral and written communication skills. * Ability to handle sensitive information confidentially. |