Purpose
The Proposal Specialist position with Teichert Construction's Collaborative Delivery proposal team is responsible for independently producing content for qualifications, project proposals, award submittals, review & approval, as well as overall coordination of teaming, sub, presentation materials, and other various project proposals and marketing related collateral. The Proposal Specialist will be responsible for assisting in the development of compliant, accurate and compelling response narratives and graphics and assisting in the coordination/administration of proposals in response to public agency procurement solicitations. This position requires strong organizational skills, writing and proofreading abilities (technical writing experience a plus), coordination with different internal teams and outside partners, and the ability to multi-task and handle aggressive deadlines.
Focus & Scope
Essential duties and responsibilities, i.e. those which are basic, necessary, and an integral part of the job, are indicated below:
Technical / Specialty Area
- Analyzes and interprets Requests for Information (RFIs), Requests for Qualifications (RFQs), and Requests for Proposal (RFPs) to identify requirements for the proposal submittal.
- Coordinates the collection and creation of assigned proposal components as part of the overall proposal effort and ensures all required information is accurate and in compliance.
- Assists in coordinating proposal schedule milestones (section due dates, reviews, production, etc.) with the overall pursuit schedule, which is developed by the Proposal Manager.
- Assists in the preparation of responsive, compelling, high-quality collaborative delivery proposals and qualifications packages utilizing marketing-related software programs including Adobe InDesign, Open Asset, Microsoft Word, and Adobe Acrobat.
- Maintains positive working relationship with internal and external customers.
- Produces proposal writings to support one-voice methodology, under manager supervision.
- Assists in developing deliverables, including graphics that support strategic message.
- Supports proposal color reviews including managing the collection, assembly, and distribution of draft materials, participating in reviews of draft documents, and incorporation and distribution of comments to the team.
- Assists in quality control of final printed and electronic copies of proposal packages.
- Manages multiple pursuits concurrently while meeting quality standards and deadlines.
- Coordinates with internal staff and external teaming partners to provide materials requested in RFPs (Requests for Proposals) and RFQs (Requests for Qualifications).
- Assists in creating and revising key personnel resumes, project descriptions, and other requested non-technical proposal materials.
- Proofreads, edits, and formats written material.
- Assists in proposal production in-house (print, assemble and bind).
- Assists in creating presentations for alternate procurement interviews using PowerPoint, Adobe InDesign and/or Adobe Acrobat.
- Between pursuits, contributes to the development of marketing collateral to support proposal efforts by obtaining and incorporating ongoing project information into marketing database including updated staff resumes, project descriptions, project photos, technical narratives, and other pertinent proposal information.
- Update and maintain proposal information in CRM database (Cosential) and DAM database (OpenAsset).
- Support the public procurement business development team, attend milestone events, and project ribbon cutting ceremonies, assist in coordinating client appreciation gifts/events, take meeting minutes/action items and follow-up for meetings as required.
Relationships, Qualifications, and Requirements
Key Relationships
Reports to:
- Marketing and Proposal Manager, Collaborative Delivery
Direct Reports:
External Customers:
- Public Agencies, Owners, Engineers, Architects, Industry and Trade Associations, and outside vendors
Internal Customers:
- Office Manager, Director of Public Estimating, Chief Estimators, Project Managers, Project Executives, Superintendents, Estimators, Area Managers, Regional Managers, Vice President of Public Procurement, and other Business Development Representatives.
Qualifications & Requirements
Education:
- Bachelor's degree in Marketing, Business Administration, English, Communications, or related field preferred
Experience & Industry Expertise:
- Minimum of 3+ years of experience in proposal writing in the construction, engineering or architectural industries, or equivalent combination of technical training and related experience.
Specific Job Requirements:
- Successful completion of pre-employment drug, alcohol, and background investigation.
- Valid Driver's License.
- Understands desktop publishing, presentation and other marketing-related software, especially Adobe CC, including InDesign, Illustrator and Photoshop, Microsoft Office Suite, Outlook, SharePoint, video conference/sharing and other marketing-related applications. InDesign, Adobe Acrobat, and Word are especially important
- Strong understanding of the construction industry, particularly in engineering/infrastructure/heavy construction preferred.
- Ability to create and use graphics to enhance written content and presentations.
- Functions effectively as part of a team with excellent communication skills.
- Ability to be proactive in the data collection process and identify areas needing additional support early in the process.
- Experience with Progressive Design Build, design-build and/or CMGC proposals is a plus.
- Strong writing experience including ability to constructively create written content using technical information that is provided by others.
- Ability to work on multiple deadlines in a fast-paced environment.
- Ability to coordinate and collaborate with executives, engineers, multiple project managers, JV partners, estimators, legal, outside consultants and stakeholders to secure information for various writing assignments.
- Understanding of proposal production process and schedules.
- Commitment to high quality work and a strong attention to detail.
- Strong emotional intelligence and focus on client satisfaction and appreciation.
- Self-motivated with ability to work well with professionals from various backgrounds.
- Occasional overnight travel.
- Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest.
Competencies
- Relationship Management
- Business Awareness
- Communications
- Negotiations
- Organization and Management
- Creativity
- Critical Thinking/Problem Solving
- Attention to Detail
- Judgment and Decision
- Action Oriented
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Teichert, Inc.
Sep 29, 2024