TH Staff Assistant II - Surgical Oncology ACP

Position Summary

At Stony Brook Medicine, the Staff Assistant II in the Cancer Center will provide a wide range of administrative functions. The incumbent must be detail oriented, possess excellent organizational skills and have the ability to multi-task. The incumbent presents a professional appearance and exercises sound judgement and communication skills when working with staff, faculty, physicians, senior leadership and outside vendors and guests.

Duties of a TH Staff Assistant II in the Surgical Oncology ACP may include but are not limited to the following:

• Provide full range of administrative assistance, including but not limited to receptionist type duties, greeting & directing visitors, answering telephones, taking and recording meeting minutes, copying, scanning, typing and Outlook calendar maintenance.
• Order supplies utilizing all Stony Brook and outside systems including Lawson, Amazon, etc
• Assist the Nurse Manager with Office operations including ordering, sorting incoming mail and maintaining office directories.
• Prints and distributes daily schedules.
• Knowledge of and ability to navigate PowerChart.
• Has the ability to problem-solve complex oncology patient paperwork, with multiple future encounters, and ensures accurate assembly of charts.
• Assembles all paperwork ensure paperwork is complete with correct patient identifiers
• Troubleshoots problems with patient information's inaccuracies, scheduling of appointment type and appropriate time frame while communicating unresolved issues to management.
• Communicate with administrative staff from physician facilities regarding physician clinics coordination of care, etc. Maintains a constructive and cooperative relationship with surgical and medical offices.
• Covers front desk desk operations as needed. - Will become proficient with all necessary computer applications required in job performance i.e. Cerner power chart,Eclipsys, Excel, etc.
• Complete special projects as assigned.
• Performs administrative support duties for assigned nursing supervisors.
• Answers telephone calls and distributes messages in a timely manner.
• Adheres to HIPPA standards in keeping patient's confidentiality and personal information.
• Directs charts and patients to the proper location.
• Keeps patient/family, concierge staff informed when appointments are delayed.
• Assist to make appointments with other departments.
• Manages pre and post-procedure paperwork (including prep for procedure and scanning).
• Prepare hospital billable documentation, review prep for scanning and prepare superbill.
• Maintain equipment, copy machines, fax machines.
• Print daily schedules for the next day's assignments.
• Organize and distribute daily schedules to staff and physicians.
• Triage calls to the unit.
• Manages incoming/outgoing telephones/fax.
• Organize charts for scanning and coordinates delivery of medical records for HIM and all practices.
• Monitors and maintains the supply of new patient packets for MD practices.
• Monitor encounters to ensure that patients are scheduled for the correct encounter.

Qualifications

Required: Associate's degree and at least 2 years of related administrative experience or, in lieu of degree, at least 5 years of outpatient medical healthcare administrative experience. Proficiency in office management skills, medical terminology, and have excellent computer skills.

Preferred: Advanced Microsoft Office proficiency. Experience with working in a multi -disciplinary clinic familiar with the operations of the surgical and medical practices. Previous experience working in an outpatient hospital based clinic. Previous experience working in a physician office practice.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $48,839 - $58,366 / year.

The above salary range (or hiring range) represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting.

In addition, all UUP positions have an additional $3,400 for location,

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and state pension that add to your bottom line.