Office Administrator

Groundbreaker. Game changer. Pioneer.

TRC has consistently set the standard for clients needing more than just engineering services by blending scientific expertise with cutting-edge technology to create innovative, enduring solutions. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

Our team works with a diverse range of commercial, industrial and government clients and the communities they serve. We are dedicated to delivering creative solutions that meet local needs, helping our clients thrive in a rapidly changing world. Together, we tackle challenges and strive to make the Earth a better place to live, community by community and project by project.

Joining TRC means engaging in interesting, meaningful projects. We pride ourselves on our collaborative spirit, entrepreneurial zeal and agile corporate structure. We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications. At TRC, we believe in the power of diverse perspectives and are committed to fostering an inclusive environment where every team member can thrive. We offer a range of People Programs designed to support our employees' growth and well-being. Explore our programs here: TRC People Programs

At TRC, every voice is valued, every individual has the opportunity to make a difference, and together we shape a brighter, more sustainable future.

• Setup, monitor, and update projects in Vision, including initial budgets, change orders, and quarterly update requirements
• Liaison between operations and finance to ensure proper project setup, documentation, and revenue recognition
• Assist the project managers with standard reports to monitor project progress
• Assist with monthly client invoicing and monitoring of account receivables
• Assist project managers with establishing purchase orders in Vision, and approval of vendor invoices in AP System (SCERIS)
• Coordinate and track contract and subcontract outputs, including change orders
• Assist in unit entry and expense report entry for field staff
• Review weekly and monthly reports (i.e., labor details, variance reports, utilization, etc.)
• Research deviations in financial metrics and support implementations of appropriate rectifications
• Assist project managers with formatting, production, and distribution of deliverables to clients.
• Quality assurance on all deliverables to clients (ensure all approvals are documented)
• Provide support in maintaining office functionality
• Assist hiring managers with onboarding new hires
• Work with the administrative team to provide office administrative support including mainline phones, hosting visitors, conference room reservation management, and organizing office functions.

• Requires average to above-average abilities to work in Word and Excel
• Excellent communication and organizational skills
• Must have a sense of urgency, be self-motivated, and can prioritize tasks
• Ability to work with staff and management groups
• Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities
• Willing to initiate, delegate, and follow-through on assignments

Preferred Qualifications

• Three or more years of experience supporting multiple managers in an engineering or environmental consulting company
• Past experience in Deltek Vision and Adaptive Planning or similar systems required

Benefits*: TRC offers a competitive benefit package consisting of:

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full time or part time status and level of seniority (ranging from 15 to 25 days per year).
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.

Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

Other Compensation: Employee may be eligible for participation in the Company's annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.

The complete job description and application are available on TRC's career site.

TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.