Senior Payroll Administrator
 Lee Hecht Harrison | |
paid holidays, 401(k)
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 United States, Florida, Jacksonville | |
| 4800 Deerwood Campus Parkway, Bldg. 800 (Show on map) | |
 Sep 29, 2024 | |
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Description
Position at LHH (Global)
Senior Payroll Administrator The primary responsibilities of the Senior Payroll Administrator are; processing, and reporting of payroll data, as well as maintaining the accuracy and completeness of payroll records and timesheet database; handles more complicated transactions and works with Payroll Supervisor in setting policies and procedures, communicating with outside vendors and responding to internal employee problems, questions, and timecard and time tracking issues. Reporting Relationships: * Reports directly to Payroll Supervisor LHH * Teams with all LHH and Adecco HR, Accounting & Finance personnel Direct Reports: * None; however, acts as a lead knowledge resource on more complex transactions. Major Responsibilities Key Accountabilities * Coordinate/confirms employee additions/changes with HR & input required changes into the payroll system * Process payroll accurately and on a timely basis * Review complete payroll for accuracy prior to final calculation and confirm, also afterward review final product * Answer payroll, timecard, and ADP Workforce Now (WFN) questions and resolve issues especially those related to more complex transactions. Supports the payroll management * Process all PTO requests and calculate all unused PTO upon employee's termination * Coordinate reports through ADP, custom reports and iReports * Ensure child support, IRS and other garnishments are properly deducted and processed through ADP WFN * Maintain accurate and orderly individual payroll files * Ensure that each employee has a W-4 on file, TD1, and direct deposit documentation * Research employee inquiries including employment verification, workers compensation, 401K, among others * Run Queries and reports as requested by Finance or HR * Process Timesheets from ADP * Handle high volume of filing in a digital environment * Handle high volume of employee and manager calls to resolution * Maintain accurate filling system US Payroll * Verify new hire/change information entered by HR * Enter tax, and additional information into ADP WFN * Calculate any changes to salaries * Assist with the balancing and reconciliation of W2 and other tax forms * Upload benefit changes submitted * Upload commissions, Concur expenses, engagement bonuses, severance * Enter hours not submitted via ADP WFN, special pay and bonuses * Run reports, submit preview, verify preview * Send total page of preview for current payroll and previous payroll along with current worksheet to Payroll Supervisor for approval * Process quick calculations and special tax calculations * Record Third Party Sick * Once payroll has been processed by ADP run reports and submit to appropriate departments. * Download payroll analysis - journal entry * Manage PTO Payouts at end of year Canadian Payroll * Enter new hire information * Calculate vacation term and add carry over * Complete and Submit payroll to ADP Canada (WFN) * Processing and remittance of Records of Employments to Service Canada (ROE) * Assist with the balancing and reconciliation of T4 and RL1 Tax Forms * Assist with benefits reconciliation and payroll deductions * Download hours and accruals from EZLM - submit to ADP Canada * Verify preview and give ADP Canada final approval to process, after approvals * Download journal entry, run reports, and send to appropriate departments * Support Canada HR team with special reporting Other * Filing/Resetting passwords/Special Projects * Manage high volume of paperwork, filing, reports, emails (including a Payroll Support inbox) * Quarterly Worksite Reports * Monthly worksite reports * Back up to Payroll Supervisor * Maintains all Payroll related Systems and Organization Controls (SOC) and confirms for compliance Required Experience/Characteristics * Associates degree or higher or equivalent work experience * Hands on experience processing multi-state payroll in fast paced ever changing environment for over 1,500 employees. Must have ability to handle complex payroll issues * ADP Workforce Now * State & local tax experience * Timekeeping knowledge & administration * Intermediate Microsoft Excel & Word for Windows * Outlook * Multi-state, multi-jurisdictional experience * Manage high volume of filing * Action-oriented * Accounting acumen * Directing, motivating, developing & resolving conflict * Communication and High Customer Focus * Ability to keep Supervisor updated * Decision, quality & timeliness * Integrity and trust * Time and priority management * Managing through systems * Patience/Composure * Planning * Problem solving skills * Results oriented * Audits What we offer
About LHH The world of work is ever-changing and unpredictable. Organizations are constantly fighting a battle to find and maintain their competitive advantage: their talent. To succeed, they can't just rely on what works today, working tomorrow. They need to be ready for next. LHH exists to help individuals, teams, and organizations find and prepare for what next. With integrated, end-to-end solutions that include Advisory, Professional Recruitment, Career Transition, and Learning & Talent Development, we are uniquely positioned to work together to make a positive impact on the future of every person we work with at every key career moment. LHH is at the forefront of change to build a bigger, bolder workforce. Every day is a new day to prepare for, and we're here to make sure the future works for everyone. A division of the Adecco Group - the world's leading HR solutions provider - LHH's 8,000 colleagues and coaches work with 15,000 organizations in over 30 countries around the world. We successfully help close to 500,00 candidates to enhance their careers every year. Our local expertise, global infrastructure, and industry-leading technology allow us to manage the complexity of critical workforce initiatives and the challenges of transformation. It's why most of the Fortune Global 500 companies choose to work with us. This is LHH. Ready for Next. www.lhh.com LHH is an Equal Opportunity Employer. For additional information on our Diversity and Inclusion policy, please consult the following link: https://www.lhh.com/us/en/diversity-and-inclusion | |