AP Supervisor - Aero-Glen International

Overview of the Position:

Oversee and manage all accounts payable functions; responsible for the timely, accurate and efficient processing of the Accounts Payable ERP system modules.

Essential Duties and Responsibilities:

General

• Analyze invoice aging reports weekly, monthly, quarterly and annually to ensure the best practices for efficiency.
• Use and analyze complex performance indicators and data to monitor unit performance in relation to established standards and strategies.
• Maintain quality control to ensure that accounting transactions comply with financial policies and procedures.
• Establish and maintain positive relationships and effective communication with external and internal customers and stakeholders.
• Direct ongoing evaluation of accounts payable processes to assure continuous improvement and alignment with unit and division strategic plans.
• Update all training materials and internal office manuals related to accounts payable processes, procedures and technology.
• Schedule staff and assign work, monitor workloads and reallocate staff assignments, as required, to efficiently and effectively address variations in process flow volumes.
• Manage associates to include coaching, training, and performance management.
• Perform other duties as assigned.

Accounts Payable

• Ensure that sufficient backup is obtained before invoices are paid.
• Resolve problems with suppliers and internal departments.
• Assist controller in resolving problems as needed.
• Help with financials in areas relating to accounts payable.
• Maintain policies and procedures for accounts payable.
• Negotiate with suppliers to get early pay discounts.
• Ensure all POs and Invoices have appropriate approval from department managers.
• Perform three-way match process within ERP system to ensure accuracy of payments and inventory receipts.

Other Knowledge, Skills, and Abilities:

• Excellent interpersonal skills with strong communication skills
• Ability to prioritize, organize, and manage multiple tasks
• Exhibits honest and ethical behavior
• Have solid computer skills particularly with ERP systems and Excel; knows 10 Key by touch

Education Requirements:

Associate's degree in accounting or business with 3+ years of accounting experience and/or training; or equivalent combination of education and experience. Bachelor's degree preferred but not required.

Other Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Physical Demands and Work Environment:

The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job.

• Is occasionally required to stand; walk; reach with hands and arms; stoop, kneel, crouch, and crawl; and lift up to 15 pounds
• Is regularly required to sit and use hands to finger, handle, or feel.
• Is frequently required to talk or listen
• Works in moderate noise levels