Business Specialist SPVR, Dean of Students

Rutgers University

United States, New Jersey, Newark

Aug 28, 2024

Position Details

Position Information

Recruitment/Posting Title	Business Specialist SPVR, Dean of Students
Job Category	Staff & Executive - Student Affairs and Services
Department	Student Affairs - Nwk
Overview
Posting Summary	Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Business Specialist SPVR, Dean of Students. Reporting to the Director of the Student Affairs Business Office, this position is responsible for the daily business functions of all Dean of Students departments including Student Life, New Student and Family Programs. Veteran Affairs, Intercultural Resource Center, Residence Life, International Student & Scholar Services, Community Standards, CARE Team, and Communications and will oversee the administration of budgets across all departments. This position is responsible for and not limited to the following: Oversees the administration of state-budgeted, designated & some auxiliary accounts for the Paul Robeson Campus Center Keeps records on expenditures and regularly reviews university reports to ensure that accounts are fiscally healthy and not overspent Works with the Director, Assistant Vice Chancellor/Dean of Students (AVC/DOS), and department directors to develop annual budgets for units Prepares, analyzes and reviews monthly financial reports using the university's systems, applications, and procedures Evaluates budget goals for DOS collaboratively with the Director and the AVC/DOS Serves as backup to all business functions within the Division of Student Affairs in the absence of the Director and completes all tasks as assigned by the Director and AVC/DOS Manages and directs the procurement process for all assigned departmental areas with a solid understanding of the Purchasing and University procurement system Evaluates contractual requirements to determine the need for quotes, sole source/bid waivers for services & supplies as needed Has signature authority on purchase requisitions and other pertinent documents indicating approval of expenses and availability of funds Serves as the HR liaison for the department and will manage and assists with all staff HR needs and will be responsible for the payroll and on-boarding of new employees into the HCM/ PeopleSoft applications Responsible for final review of payroll for all hourly employees to ensure the payroll is accurate and there are no data entry errors Works with the department administrators in all assigned departments to aid in their area on payroll and hiring issues.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	69031.00
Annual Mid Range Salary	87377.00
Annual Maximum Salary	105722.00
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree in accounting, finance, business administration, or related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of generally accepted accounting principles and practices (GAAP), and a thorough understanding and application of concepts, theories, principles, practices, terminology, and applied bases of accounting Also requires a minimum of two or more years of relevant financial/accounting function experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Must have excellent communication, interpersonal and organizational skills, and the ability to work effectively with all levels of personnel Must have working knowledge of Excel, accounting, and database software. Must be able to manage multiple tasks simultaneously General office management/clerical skills, bookkeeping and payroll Advanced Excel and database skills required
Preferred Qualifications	Knowledge of Rutgers University Data warehouse systems Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports Demonstrated knowledge of generally accepted accounting, fiscal, and reporting principles Ability to take initiative and independently, plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved Ability to analyze data, information, and objectives; identify patterns, concerns, issues, problems, needs, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and their implications; and make sound decisions or recommendations Ability to anticipate problems and to address them proactively
Equipment Utilized	Regularly uses all software, systems, and equipment necessary to provide effective and efficient support for budget, financial, and grant administration, including but not limited to: - Raiderlink - MS Office Suite - Cornerstone - RAPSS - ECRT - CIMS (state specialized system) - Employment Eligibility Verification I-9 - All systems the University uses for budget, accounting, procurement, proposal submission, grants administration, and the equipment, software, and specialized materials needed to support the effective and efficient performance of this position
Physical Demands and Work Environment	n/a
Special Conditions

Posting Details

Posting Number	24ST1758
Posting Open Date	08/05/2024
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement