Proposal Coordinator

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Risk & Regulatory Consulting, LLC

Proposal Coordinator

(Remote, US-based)

The Proposal Coordinator position is primarily responsible for supporting the proposal function to facilitate the timely completion of proposals and deliverables.

Responsibilities

• Coordinate the proposal process for assigned projects, including reviewing the request (RFP, RFQ, etc.), coordinating with designee for contract reviews, setting a timeline and establishing assigned responsibility for each step of the process, preparing the initial proposal document, locating and inserting applicable language and charts, marking items to be updated, coordinating reviews with an internal project team (usually 2-5 team members consisting of both non-client servers and external client servers), and formatting and finalizing the proposal documents(s). Proposals are primarily in Microsoft Word and occasionally in PowerPoint.
• Write key sections of proposals, addressing the need for customization where appropriate, and assemble such content with other technical information from various sources into a cohesive master document; edit entire document to produce working and rough drafts for review by key stakeholders (could apply to proposals, presentations, or other deliverables).
• Maintain and regularly update team resumes and service line experience charts to be included in high-quality proposal documents.
• Assist in monitoring State procurement sites, government procurement portal, and dedicated email inbox for potential bid opportunities and identifying other pursuits of interest; review and summarize key information such as deadlines, criteria, and requirements with partners and other stakeholders.
• Ensure high-quality business deliverables are produced, deadlines are met, and the goals of the projects are delivered upon timely.
• Ensure all documents produced are of high quality, with appropriate formats and templates used, and with all content in compliance with stated requirements, and consistent with firm-wide strategy and communication guidelines.
• Assist in the maintenance of State vendor procurement websites with updated RRC data as needed, as well as tracking user IDs and passwords for internal use.
• Manage and update electronic filing of documents through SharePoint.
• Assist with contract and other document comparisons, identifying differences in contract language and summarizing key information for partners.
• Perform other ad hoc duties as assigned or requested.
• Occasionally create and edit PowerPoint documents for new graphics or presentations.
• Occasionally host webinars, including managing invites, running the presentation for the team, and tracking attendance.

Qualifications

• Bachelor's degree in business related area or equivalent experience (required)
• 5+ years' relevant experience in a professional services firm (strongly preferred )
• 2+ years' experience managing public sector proposals (strongly preferred)
• Excellent verbal and written communications skills, including presentation expertise
• Proficiency in the Microsoft Windows environment and Office applications: Word, Excel, PowerPoint, Outlook, SharePoint, and OneDrive
• Strong Word and PowerPoint skills is a must as well as familiarity with using Excel
• Excellent writing, editing, and proofreading skills.
• Strong time management and project management skills
• Proven application of critical thinking and analytics

• Ability to work and collaborate within a team environment with a variety of professionals, while at the same time being comfortable working independently and proactively with minimal supervision
• Strong attention to details
• Creative and independent thinking, focused on delivering quality deliverables
• Effective organization skills: be able to prioritize tasks, anticipate internal clients' needs, manage several multi-stage projects concurrently, and complete all assignments in a timely fashion
• Experience working in a fast-paced environment adapting to change when necessary
• Experience using market research tools, particularly Internet-based applications

Risk & Regulatory Consulting, LLC (RRC) was formerly a business segment of RSM US LLP (formerly McGladrey) until 2012 when the separate legal entity was formed. RRC is a strategic business partner with RSM providing actuarial and insurance industry consulting services to RSM clients.

Risk & Regulatory Consulting, LLC (RRC) is a national, leading professional services firm dedicated to providing exceptional regulatory services to clients. With over 100 experienced insurance professionals located in 22 states, we believe RRC is uniquely positioned to serve state insurance departments. We offer services in the following regulatory areas: financial examinations, market conduct examinations, insolvency and receiverships, actuarial services and valuations, investment analysis, reinsurance expertise, market analysis and compliance, and special projects. We are a results oriented firm committed to success that builds long term relationships with our clients.

RRC is managed by seven partners and our practice includes full time professionals dedicated to our regulatory clients. We are focused on listening to your needs and designing customized examination, consulting, and training solutions that address your needs. We bring multiple service lines together to provide superior and seamless service to our clients. We are committed to training our customers and our team. We have developed various comprehensive in house training programs that have been tailored to meet the needs of our regulatory clients. We offer competitive pricing, outstanding experience, credentials and references. RRC is an active participant in the NAIC, SOFE, and IRES.

At RSM, we offer a competitive benefits and compensation package for all our people.We offer flexibility in your schedule, empowering you to balance life's demands, while also maintaining your ability to serve clients.Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.

As an Affirmative Action and Equal Opportunity Employer all applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership.RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at careers@rsmus.com.

RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

RSM will consider for employment qualified applicants with arrest or conviction records in accordance with the requirements of applicable law, including but not limited to, the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance. For additional information regarding RSM's background check process, including information about job duties that necessitate the use of one or more types of background checks, click here.

At RSM, an employee's pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.