Clerical Assistant Casual (Multiple Vacancies)

Rutgers University

United States, New Jersey, Newark

Aug 28, 2024

Position Details

Position Information

Recruitment/Posting Title	Clerical Assistant Casual (Multiple Vacancies)
Posting Number	24TM0331
Department	Registrar - Nwk
Overview	Rutgers University- Newark (RU-N), an urban public research and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Clerical Assistant to join the Office of the Registrar. Operating under the guidance of the Associate Registrar, the Clerical Assistant will play an integral role within the processing team of the Office of the Registrar. As a member of the Office of the Registrar, this position will also be a member of the Division of Enrollment Services & Experience Team. The Clerical Assistant will support various administrative functions within the Office of the Registrar and support several special academic programs and populations.
Posting Summary	Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Clerical Assistant. Reporting to the Associate Registrar, this position assists with the registration, records and support services within the Office of the Registrar. This position is responsible for and not limited to the following. Assist in year-round registrations, processing of verifications, transcripts/apostilles, diplomas and record updates and inquiries ensuring FERPA Compliance Audit and maintain student academic records; rosters, grade changes as aligned with policies Inventory, scan, index and archive documents in compliance with retention schedules Responsible for utilizing professional judgment individually to adjust student records within the appropriate compliance standards Manage salesforce cases and calls from students, faculty, staff and third parties Audit data to ensure accuracy to meet state reporting deadlines Continually review, support and update training materials and practices to align with professional standards and to maximize efficiency Provide an understanding of topics like auditing, records management, operational policy development, educational professional ethics, compliance, strategy development, and student registration Involved in multiple student information systems (SIS), organization, communication, data entry, and customer service
Position Status	Part Time
Hours Per Week	19.50
Daily Work Shift	Day
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Nonexempt
Position Salary	up to $20 per hour
Payroll Designation	PeopleSoft
Terms of Appointment	Staff - 12 month

Qualifications

Minimum Education and Experience	High School diploma or equivalent, and/or up to 4 years of relevant office, clerical, bookkeeping, library assistant or related experience depending on the duties to be performed. An equivalent combination of education and/or experience may be substituted for the experience requirement.
Certifications/Licenses
Preferred Qualifications	Bachelor's degree Knowledge of computer software, familiarity with Microsoft office products, willingness to learn the Student Records Database (SRDB), Adobe, Salesforce, Tableau
Required Knowledge, Skills, and Abilities	Outstanding oral and written communication skills Advanced proficiency with Microsoft Office Suite (Word, Access, Excel, Access) or comparable products Ability to handle a wide variety of tasks simultaneously and maintain calm under pressure Sustained attention to detail while maintaining awareness of important priorities Regularly take the initiative and always follow through independently Ability to manage time and projects in order to complete work thoroughly and on time Ability to interact effectively with diverse people and a wide range of stakeholders: students, alumni, faculty, outside constituents, and university officers
Equipment Utilized	Proper use of desktop computers, MS Office software suite (MS Word, Excel, PowerPoint). Familiarity IMS Student Records Database Imaging technologies such as Scanners, Adobe Acrobat, Perceptive Content software.
Physical Demands and Work Environment	Must be able to lift 25 pounds.
Special Conditions

Posting Details

Posting Open Date	08/12/2024
Posting Close Date	11/10/2024
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement