Program Assistant

Rutgers University

United States, New Jersey, Newark

Aug 28, 2024

Position Details

Position Information

Recruitment/Posting Title	Program Assistant
Job Category	Staff & Executive - Administrative & Support
Department	SN-FXB Center
Overview	Rutgers School of Nursing provides unparalleled opportunities in teaching, scholarship, clinical practice and multidisciplinary collaboration. Innovative academic offerings include bachelors, masters, post-master and doctoral degree programs that are preparing nurse leaders of today and tomorrow. New Jersey's academic health center, Rutgers Biomedical and Health Sciences ( RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university-wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Grounded in our history as leaders in family-centered HIV health care, the FXB Center at the Rutgers School of Nursing serves communities that are at greatest risk for health inequities. The FXB Center, located in Newark, NJ, works to achieve this mission through translation of findings to practice and policy, education, and research. The Program Assistant will provide administrative and programmatic support for the National AIDS Education and Training Center ( AETC) Support Center ( NASC), a national grant program of the FXB Center. Duties include: Assist with support for online and in-person meetings. This may include registration, compilation of meeting materials, webinar room support, meeting minute preparation, and document development. Assist with formatting, editing, posting, and monitoring relevant content on social media platforms including Facebook, YouTube, Instagram, Twitter, LinkedIn, and podcasts on the NASC website. Organize and collect performance measure outcomes including but not limited to website usage, social media usage, mailing list subscribers, and app usage on a monthly base using Google Analytics and other data collection sources. Prepare assigned sections of progress reports and other grant reporting tools. Support program staff in completion of purchasing-related paperwork as needed. Submit requisitions in RU Marketplace. Track invoicing. Understand and adhere to Rutgers Procurement policies and procedures. Coordinate the online requests for NASC educational materials. Package and mail the requested materials and assist with maintaining an appropriate stock of supplies for the NASC. Maintain a requested resource spreadsheet.
Position Status	Full Time
Hours Per Week	37.50
Daily Work Shift	Day
Work Arrangement
FLSA	Exempt
Grade	17S
Position Salary
Annual Minimum Salary	49097.00
Annual Mid Range Salary	58427.00
Annual Maximum Salary	68819.00
Standard Hours	37.50
Union Description	HPAE 5094
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Bachelor's Degree in a relevant area plus one (1) year of experience in program development support and/or related experience in an office setting, government agency, or university setting. Applicants lacking the degree may substitute appropriate related experience on a year-for-year basis. Must have experience with business-to-business social media engagement; computer literate with proficiency in the MS Office Suite; have basic graphic design skills (i.e., print design, layout, typography).
Preferred Qualifications	Experience with: Distance-based meetings (i.e., Zoom, Adobe Connect); Evaluation platforms (i.e., Google Analytics, SurveyMonkey, and/or Qualtrics); Drupal.
Equipment Utilized
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	24ST1924
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Newark (RBHS)
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement