Office Manager

About Momentive Technologies

Momentive Technologies delivers purity that inspires progress. Leveraging a nearly 75-year legacy of innovation, our ultra-high-purity products help enable high-quality processing and production for a wide range of applications in the semiconductor, photovoltaic, lighting, aerospace, water purification, pharmaceutical, consumer electronics and telecommunications industries.

As a world leader in fused quartz and ceramic solutions, we offer an unrivaled ability to supply custom material solutions at scale to the highest standards of quality. By engineering custom materials with uncommon purity and unwavering precision, Momentive Technologies gives our customers the freedom to think big and develop transformative products that benefit mankind on the grandest of scales. Together, Momentive Technologies and our customers are reshaping the world.

Office Manager

The Office Manager will be responsible for the overall front office efficiency and effectiveness of two facilities. This role requires managing all front office operations of the locations to include personnel, inventory management, vendor selection, and budgeting. Exercise independent judgment and discretion in managing overall performance of the front office operation. The Office Manager is a highly engaged leader that possesses a level of acuity in business acumen and is focused on developing relationships with the manufacturing operations team that is goal oriented. This position requires confidentiality, independent judgment, and discretion in administering information of a sensitive and crucial nature. This is a full-time position that reports directly to the Director of Operations, Willoughby & Highland.

Responsibilities:

60%

• Leading front office operations and reporting office progress to manufacturing operations management while collaborating with cross functional teams to improve office operations and procedures. This includes leading and supporting projects aligned with business needs.
• Human Resource Management: assist with the recruitment, selection, onboarding, and aptitude testing of candidates. Under the guidance of the Global Director of Payroll, this position will assist with employees' timecard approvals.
• Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order.
• Emphasize a commitment to continuous self-improvement and the development of SOPs.

• Collaborate with manufacturing operations leadership to develop and manage front office budgets, which includes assisting in financial forecasting and planning for the facilities.

• Responsible for all aspects of supervision of direct report(s). Enforcement of corporate policies and procedures.
• Track office equipment usage; manage and evaluate vendor contracts for front office.
• Generate and review all correspondence, reports, spreadsheets, estimates, graphics and presentation material, as required to ensure company deadlines are met.
• Direct support for ERP system, which includes entering requisitions for purchase orders.
• Leads employee event committee and point person for coordination of onsite meetings. This position will be responsible for the coordination of planning vendors for offsite and onsite events.

20%

• Maintain front office to corporate standards including building, front office equipment, parking lot and grounds.
• Key point of contact to Welcome guests & visitors and ensure they comply with facility safety and security requirements. This can include supporting the EHS department by ensuring completion of safety forms, badge requests, and camera monitoring.

20%

• Execute day-to-day operations of the office by ensuring the following is completed: vendor coordination, scheduling weekly meetings, report generation, inventory assessment, supply ordering, employee training, supporting record retention requirements, and other duties as assigned or needed within the office.
• Other duties as assigned by Director of Operations, Willoughby and Richmond Heights.

Basic Qualifications:

• High School Diploma or GED Equivalent.
• 3+ years of office management preferably in a manufacturing environment.
• Exemplary computer skills that include knowledge of the Microsoft Office suite of products and prior experience with an ERP system.
• Ability to make independent decisions and problem solve as appropriate.
• Ability to plan, organize, develop, and implement the procedures of the business office.
• Possesses solid, mature judgment and consistently exhibits trustworthy behavior to maintain the office's integrity and reputation.

• Maintain a professional code of conduct, including but not limited to professional language, actions, and attire. This includes the ability to interact effectively through verbal and written communications with individuals at all levels of the organization.

• Maintain professional confidentiality of personal and private matters pertaining to employees, company financials, and special projects.

• Ability to work under pressure in a fast-paced environment.
• Flexibility in schedule to support periodic off shift responsibilities.

Preferred Qualifications

• Associates or Bachelor's degree
• Experience with SAP
• Experience with Kronos

Key Relationships:

Operations, Human Resources, Executive Management and EHS

Travel Requirements:

• Must be able to travel between facilities as directed by manager.

EEO Statement

We treat all our associates and candidates as equals. We require all associates and managers to do so too and comply with employment laws and regulations. All personnel actions are conducted in the spirit of equal employment. We are committed to recruit, train, promote and retain associates without regard to race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation, or any other characteristic protected by applicable local, state or federal laws.

Accessibility Guidelines

We are committed to making the on-line application experience easy and accessible to individuals with disabilities. We are constantly making improvements to comply with the spirit of the "Americans with Disabilities Act," and the Web Content Accessibility Guidelines. If any of the information on the website is not accessible to you due to a disability, please contact us via phone at (440) 878-5739. Please provide the location of the inaccessible information and the format you wish to have the information presented and we will be happy to send it to you, either via your email address or a separate mailing address you provide. If you prefer, you may contact us and we will be happy to assist you with the application process.