Senior Corporate Event Planner

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Tyler Technologies is looking for a Senior Event Planner to join our Event Experience team! In partnership with division and corporate management, this position assumes a lead role in the planning and execution of Tyler's external client and internal staff meetings. This role's primary focus is leading the planning and execution of Tyler's largest event: Tyler Connect.

Leading the planning efforts to deliver Tyler Connect requires management by a person with strong negotiating, planning and organizational skills. The senior corporate planner must balance working within a fiscally responsible budget while providing a memorable and educational experience for all attendees, whether internal or external. Planning based on historical projections is the base for budgeting conferences and negotiating to the market conditions results in best value for Tyler.

The Senior Event Planner must be able to:

• Negotiate, plan, organize, communicate, execute and develop contingency plans
• Create detailed plans for projects
• Manage complex scheduling
• Analyze and report on historical, live, and post conference information
• Understand and convey company messages and objectives through hosting special events
• Work autonomously and as part of a team
• Represent Tyler Technologies in a professional manner
• Conduct negotiations for meeting space, events, audio visual, etc. on behalf of Tyler Technologies (all contracts must be reviewed by the Manager, Event Operations)
• Research, organize and express information in a written format
• Establish Priorities and meet deadlines
• Handle multiple tasks while paying close attention to details
• Adapt to different environments while on-site that may require making quick, yet sound decisions
• Travel and work extended hours during conferences

As a part of Tyler's corporate staff, you will make an impact on outcomes that affect various areas of the company. Your work will ultimately support our team members, clients, stakeholders, and the public sector.

• Manage all aspects of user conferences and executive forums, secondary events, special seminars and internal meetings. Tasks may include but are not limited to the following:
  • Perform site visits and evaluate potential venues to determine viability of properties and location for specific events
  • Negotiate meeting space, room rates, commission, food & beverage and concessions with properties
  • Research and contract entertainment options
  • Establish projected attendance, expenses and revenues, and submit a working budget
  • Develop strong relationships with industry resources
  • Define and coordinate detailed project plans for program content, documentation, themes, promotional collateral, templates, naming conventions, web sites, social media, 3rd party participation, registration process, communication process, meeting room logistics, general and opening sessions, decor, reporting, staff and travel, directional signage and banners, shipping logistics, room block management, onsite management, post event surveys, and post event review
  • Create content for brochures and registration materials, including Web site
  • Manage and execute onsite functions: pre-conference planning visits, breakout logistics (room sets, room assignments, etc.), technical logistics (AV, internet, screens, phones, electrical, etc.), food & beverage functions (meals, breaks, private parties, receptions, etc.), security and lockdown, sponsorships and vendor logistics, transportation, onsite check-in, add-on meetings, arrival/departure logistics, etc.
  • Coordinate sponsorships and exhibitors
  • Select food and beverage
  • Assign employees and tasks
  • Procure nametags, gift bags etc.
  • Solicit feedback from clients
  • Research vendor/suppliers for new event ideas, products or services
• Event Management Software Administration
  • Maintain solid working knowledge of program
  • Define custom fields, contact types, registration paths, admission items, optional items
  • Build, test, and deploy multiple diverse registration event paths
  • Manage content: graphics, documents, web links, surveys, badge templates, emails, payment structure
  • Reconfigure data for upload of classes and invitees
  • Create live reports and arrange paths for stakeholder access during events
  • Communicate all issues to supplier to get resolution
• Analytical Reporting
  • Analyze and create summary reports for executive overviews
  • Analyze and create summary reports on venues and meeting space for event selection
  • Analyze and report on-going variances to meeting budgets
  • Analyze and create summary report on budgetary items post event
  • Analyze historical conference data and make attendance projections based on same
  • Analyze projected attendance, costs and revenues
  • Analyze, establish schedules of events
  • Analyze and report on registration status and hotel pick-up for attendance trends/issues
  • Analyze and verify invoices for accuracy, seek resolutions as necessary

• Bachelor's degree in a related field or comparable work experience
• Typically requires 7-9 years related work experience in a corporate, agency or hospitality industry environment
• CMP (Certified Meeting Professional) required
• DES (Digital Event Strategist) required
• CMM is a plus
• Travel to events on-site as needed
• Excellent planning, organizing and problem-solving skills a must
• Keen attention to detail
• Excellent people skills
• Ability to work well in a large team environment