Administrative Project Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Primary Responsibilities

The purpose of this position is a supportive role in the day-to-day facilitation in the Philadelphia, PA office. The candidate for this position requires the utmost professionalism, outstanding communication skills, and the ability to work well with others in a fast-paced work environment.

The successful candidate needs to be very diligent, possess attention to detail, and demonstrate an overall positive attitude when meeting deadlines.

In the role of Administrative Project Coordinator, we'll count on you to:

Schedule, coordinate and provide administrative support to internal teams and external client meetings. Tasks may include scheduling meetings, reserving conference rooms, taking and distributing meeting minutes, and coordinating catering services.

Maintain project files in accordance with corporate standards and project document control systems. Tasks may include prepping, organizing, filing and archiving documents in both electronic and printed formats.

Assist project managers in coordinating subconsultant agreements and invoicing.

Assist project managers in maintaining and updating project schedules and facilitating monthly project reviews.

Assist project managers in coordinating communication with multiple project team members, including individuals located in other HDR offices and consultant offices.

Assist project teams in adhering to corporate quality standards and conduct quality assurance/quality control reviews.

Executes special assignments under direction of the Project Managers with minimal supervision.

Other duties of the position may be providing support for staff including back-up reception duties, directing telephone calls, delivering messages, greeting employees and visitors, scheduling conference calls and distributing incoming faxes and mail.

You will also complete word processing as needed including letters, memos, reports, and labels, meeting set-up, travel arrangements, light accounting and perform other miscellaneous tasks as requested.

Preferred Qualifications

* Associate or Bachelor's degree in Business Administration or related field preferred.

* Minimum 5 years related experience in A/E industry.

* Proficiency with the following software required: Microsoft Suite, Adobe products including InDesign and Photoshop.

* Excellent verbal and written communication skills.

* Professional, self-motivated, well-organized and detail-oriented with the flexibility and ability to prioritize and handle multiple tasks in a fast-paced environment.

* Ability to meet deadlines.

* Knowledge of A/E industry desired.

* Experience working in an office environment.

* Strong preference given to local candidates.