CEFS Business Program Associate

North Carolina State University

$ 35,589 - $ 64,499

United States, North Carolina, Raleigh

Sep 19, 2024

Job Posting Information

Posting Number	PG194180SP
Internal Recruitment	No
Working Title	CEFS Business Program Associate
Anticipated Hiring Range	Commensurate with experience ($45,394 - $50,438)
Work Schedule	Monday - Friday / 8am - 5pm (weekends as needed)
Job Location	Raleigh, NC
Department	Center for Environmental Farming Systems
About the Department	The Center for Environmental Farming Systems (www.cefs.ncsu.edu), is a partnership between North Carolina State University ( NCSU), North Carolina Agricultural and Technical State University (NC A&T) and the North Carolina Department of Agriculture and Consumer Services ( NCDA&CS). Its mission is to develop and promote just and equitable food and farming systems that conserve natural resources, strengthen communities, improve health outcomes, and provide economic opportunities in North Carolina and beyond.
Essential Job Duties	The University Program Associate will provide technical day-to day customer service and support of the operations of the Center for Environmental Farming Systems ( CEFS) in particular, providing grant management support services to program staff. In addition, this position will stay up-to-date on program policies and procedures to effectively communicate them to clients, will problem solve as needed, and will maintain accounts and records to support reporting needs. Finally, this position will play an important role in the administration team of CEFS and will operate under the direction and supervision of the administrative lead of the organization. Many of the initiatives of CEFS are public outward facing initiatives, and this position will be expected to positively interact with outside partners. Essential duties of this position include: Provide grant and account management support to a number of initiatives of CEFS. This includes, but is not limited to completing general bookkeeping duties, maintaining and adhering to timelines, supporting the development and submission of grant actions (budget modifications, no cost extensions) with PI's and University personnel. Position will be the main program contact for purchase orders, vendor set up, pcards and travel. Responsible to processing and tracking work transactions as issued. This may include but is not limited to, transactions involving accounts receivable and accounts payable for a variety of organization and initiative events. This position will also be responsible for generating reports of these activities as needed, and thus, maintaining accurate records of tasks performed will be necessary. Maintain productive, professional and collaborative work relationships. The incumbent is expected to provide timely, clear, accurate and courteous responses to internal and external clients. This includes following up and resolving matters independently using the resources available. In addition, most of the initiatives of CEFS are public outward facing initiatives, and this position will be expected to positively interact with outside partners. Responsible for effectively and professionally communicating with a diverse group of colleagues, faculty, campus units, and external partners in both written and verbal formats, including electronic communication when relaying program information, requesting information, and/or documenting work pursuant to guidelines. In addition this position, in its support of program initiatives, will be responsible for employing active listening and remaining open to other's ideas and thoughts while developing a work path forward; this is especially so when working to support PI's and Co-PI's on grant management. Maintain systems for data management and monitoring for events and grant projects in order to prepare reports, or data for use in presentations or other communications. Responsible in assisting the director with scheduling and coordinating meetings as needed.
Other Responsibilities	Co- Wellness Champion for NCSU Well Workplace initiative. Other duties as assigned/required.

Qualifications

Minimum Experience/Education	Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications	Experience in bookkeeping. Experience with standard office procedures. Proficient with MS Office, Adobe, and Google Platforms. Use of data/financial management tools such as excel spreadsheets, google forms, and university systems.
Preferred Qualifications	Experience with accounting and budgeting. Knowledge of NCSU accounting and budgeting process, Wolf Reporting System, Travel regulations, MarketPlace, Google Platform, standard office procedures and knowledge of contract and grants processes. Ability/Aptitude to have a quick uptake on learning and navigating university systems.
Required License or Certification	Valid NC driver's license or the ability to obtain within 60 days of start.
Valid NC Driver's License required	Yes
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	08/12/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	09/24/2024
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application. "See Resume" will not be accepted.*
Special Instructions	Applicant required documents: Cover Letter, Resume/CV, and Contact Information for Professional References (at least one current or previous supervisor reference required).

Position Details

Position Number	00107333
Position Type	SHRA
Position Classification Band Title	University Program Associate
Position Classification Band Level	Journey
Position Classification Salary Range	$ 35,589 - $ 64,499
Salary Grade Equivalency	GN07
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Mandatory - Medical Emergencies
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	111502 - Center for Environmental Farming Systems
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.