Graduate Programs Assistant

The Graduate Programs Office in the College of Engineering ( COE) is responsible for assisting Directors of Graduate Programs (and their Graduate Services Coordinators) with policies, requirements, and procedures of the Graduate School. We are charged with ensuring that all standards for accreditation are met, and with identifying new strategic opportunities, including international partnerships. Help (both financial and logistical) is given to departments to recruit new graduate students. Additionally, student appeals and requests are handled as needed.

We fund graduate students and provide support for activities and workshops that enhance and improve their education. We oversee graduate enrollment targets and admissions for the College of Engineering. We support efforts to broaden participation in graduate engineering programs.

We provide support for activities and workshops that enhance the experience of post-doctoral researchers in the College of Engineering. We support post-doctoral researchers in professional development and employment issues. We promote and recognize the excellence of graduate students and post-doctoral researchers in our programs.

This position reports to and assists the Associate Dean for Graduate Programs and Post-Doctoral Affairs of the College of Engineering.

Assists the University Program specialist with daily activities as needed in the academic cycle. Example duties include: prepares fellowship offer letters; monitors graduate programs budget spreadsheets; collects applications for various fellowships and graduate assistantships; manages the graduate student award program; orders promotional items for internal and external recruiting fairs; maintains the non-recruiting budget spreadsheets; responds to COE departmental staff as needed; and processes payments for invoices, travel, advertisements.

Organizes and supports meetings and workshops for graduate students and post-doctoral researchers. Schedules rooms, coordinates with speakers and attendees, tracks registration, organizes food as needed. Works in collaboration with other Associate Deans and staff in the COE as needed.

Manages a budget (both expenditures and commitments), supporting activities that enhance students' education supporting the CoE University Program Specialist in tracking budget expenses and balances. Prepares departmental student travel requests for the University Program specialist's review and manages the timely distribution of funds.

Supports the Graduate Studies Committee. Establishes the meeting schedule for the Graduate Studies Committee throughout the year, schedules the meeting rooms or zoom events, solicits input for the meeting agendas, notifies and reminds committee members of upcoming meetings.

Assists the Master of Engineering program and supports the Director of Graduate Programs for the Master of Engineering Program. Responsible for the day-to-day management of the Master of Engineering Program. This includes pre-enrollment advising of students, problem solving, advising, and conducting orientation procedures. Serves as the liaison for the students to the University and College units. Has extensive interactions with the students. Tracks students throughout their academic careers. Records are checked to ensure that graduation requirements are met and that the students are aware of University deadlines. Organizes the Master of Engineering program graduation.

Assists the University Program specialist and Associate Dean with data mining activities for the Colleges ranking surveys including but not limited to class evaluations, tuition rates, GRE scores, and departmental contacts. Assists the University Program Specialist with preparing student related data for the graduate school pertaining to student status, fellowships and graduate assistantships. Supports the Associate Dean with Graduate admission and enrollment data.

Assists COE in promoting graduate programs and helping to recruit students. Maintains the CoE Graduate Program website, provides data to EOL to update their website. Provides course catalog update to the Graduate school as needed.

Other duties as assigned.

Bachelor's degree; or an equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

N/A

In addition to your application please submit a resume, cover letter, and the contact information for at least three professional references.

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

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