Purchasing Associate

North Carolina State University

$ 34,602 - $ 58,870

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Sep 22, 2024

Job Posting Information

Posting Number	PG194176SP
Internal Recruitment	No
Working Title	Purchasing Associate
Anticipated Hiring Range	$40,000 - $43,201
Work Schedule	M-F, 7:00 a.m.to 4:00 p.m.
Job Location	Raleigh, NC
Department	Business Services
About the Department	The North Carolina State University Facilities Division ensures that the campus's physical environment supports the university's mission 24 hours a day, 365 days a year. Our diverse team of approximately 900 dedicated professionals plans for current and future needs, builds high-impact facilities, and maintains the campus. Join one of the largest and best employers in the state and help shape the future of our campus community! As a Pack member, you can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more!
Essential Job Duties	We are looking for a dedicated Purchasing Associate to join our team. In this role, you will be responsible for sourcing, placing, and managing purchases using the AiM Work Management system, as well as reviewing Marketplace requisitions for compliance and handling necessary approvals. Additionally, you will manage the Facilities Purchasing group email to ensure smooth communication. If you enjoy purchasing, organization, and ensuring compliance, we encourage you to apply. *Key responsibilities and duties include, but are not limited to:* Process material requests and purchase orders for the entire Facilities Division Support daily operations of the facilities warehouse, including hand delivery of mail and warehouse receipts Analyze and process material requests, placing purchase orders under $5,000 while ensuring accuracy in specifications, work orders, and account documentation Track and expedite shipments and services to ensure timely and accurate delivery from vendors to requestors Monitor purchase orders from placement to invoicing to ensure timely processing Perform receiving, disbursing, and obtain payment approvals as requested Implement and support procurement and paperless initiatives Coordinate with Facilities Accounts Receivable to track returns and ensure proper credits are received Run the MarketPlace Error Log daily, resolve rejection errors, and manually input rejected purchase orders Use AiM and Marketplace reports to follow up and resolve orders open for over 30 days Collaborate with internal customers and vendors to resolve shipment, pricing, or quantity discrepancies, ensuring timely delivery and customer satisfaction Expedite deliveries, answer phone calls, return calls, respond to emails, and attend training meetings
Other Responsibilities	Other purchasing and procurement roles as needed.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications	Possess strong interpersonal, computer, and organizational skills, along with demonstrated written and oral communication abilities Ability to work independently and as part of a team. Must demonstrate good attendance and punctuality
Preferred Qualifications	Experience in procurement, purchasing and inventory. Knowledge of e-procurement and work management system products/software, or similar software. Demonstrated knowledge of NCSU policies and regulations, as well as Facilities policies and procedures
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	08/16/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	08/22/2024
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application.*
Special Instructions	Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.

Position Details

Position Number	00041068
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Journey
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	GN06
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	444001 - Business Services
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.