Executive Assistant

Who We Are

As the United States' largest light industrial staffing company and the first workforce-as-a-service provider, our digital-first approach to staffing is rooted in a rich history of delivering high-quality, scalable workforce solutions to the organizations driving the American supply chain.

Our colleagues are guided by our purpose of Championing People, Unlocking Potential and bring this to life every day as they help put hundreds of thousands of people to work at tens of thousands of companies across the country. The foundation of our culture is built upon a Bridge to Better, offering our colleagues rewarding and growth-oriented experiences that
positively impact lives and businesses in innovative and meaningful ways.

Job Summary

In this role, you will provide multi-faceted administrative support and assistance to the C-suite to ensure effective use of time and productive interactions. Handle a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. Manage schedules for members of the C-suite, meeting preparations, follow-up tasks, and complex travel arrangements. Conduct research and information gathering on behalf of C-suite members and prepare summaries and reports. Develop positive and strategic relationships at all levels of the organization. Use discretion, judgment, and knowledge of the organization to facilitate the C-suite activities and maintain strict confidentiality.

Your Role & Responsibilities

• Coordinate and manage executives' schedules, appointments, and travel arrangements
• Screen and prioritize emails, phone calls, and correspondence
• Draft, proofread and distribute correspondence, memos, letters, emails, presentations, reports, etc.
• Act as a point of contact between executives and internal/external stakeholders
• Sort incoming mail and deliveries, routing to the proper recipients
• Plan and coordinate travel itineraries, accommodations, and logistics
• Coordinate and place meal orders for C-suite members, as needed
• Track and process expense exports and manage budgets
• Screen and prioritize emails, phone calls, and correspondence
• Support executives with special projects, research, and data analysis
• Research inquiries and facilitate a timely response leveraging resources across the company
• Plan (e.g., scheduling, logistics, prepare materials, etc.) and host groups meetings which may require occasional travel
• Handle day-to-day administrative tasks such as filing, record-keeping, and document preparation
• Manage facility matters with associated vendors, including maintaining inventory in breakrooms and restrooms and scheduling and overseeing building repairs
• Direct and deploy support staff or other resources on an as needed basis
• Maintain confidentiality and handle sensitive information with discretion

Preferred Education & Experience

• Minimum of 5 years of experience as an executive assistant or similar administrative role required; 3 or more years of experience assisting C-Level leaders preferred
• High school diploma or equivalent required; Bachelor's degree in Business Administration, Communications, or a related field preferred

Competencies (Skills & Knowledge You'll Bring)

• Intermediate to advanced skills in Microsoft Office suite
• Excellent organizational and time management abilities
• Ability to think on your feet in rapidly changing environments
• Communicates information and ideas clearly and articulately both in oral and written form. Uses appropriate language, style and methods depending on audience and the purpose of communication.
• Experience using various technology platforms
• Ability to handle multiple tasks and prioritize effectively
• Strong attention to detail and problem-solving skills
• Discretion and confidentiality in handling sensitive information

Employbridge is an Equal Opportunity Employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, disability, military or veteran status, genetic information, or any other characteristic protected by federal, state or local laws.

Employbridge offers a competitive benefits package which includes Medical/Dental/Vision, prescription drug benefits, 401(k), paid time off and holidays, a wellness program, and incentive programs. We also offer a variety of career paths and encourage promotion from within.