Administrative Assistant III - Interventional Platform

Administrative Assistant III - Interventional Platform

Position Highlights:

• Position: Administrative Assistant III
• Location: Skokie, Illinois
• Full Time/Part Time: Full Time
• Hours: Monday-Friday, 8:00-4:30

• Required Travel:

What you will do:

• The purpose of this job is to provide administrative and secretarial support to Perioperative Services and Sterile Processing Leadership.
• What you will do:
• Knowledge and application of Endeavor Health policies and procedures that apply to job and area of responsibility.
• Abides by all of the applicable policies, procedures and guidelines of Endeavor and assists in the administration of the Endeavor Health Corporate Compliance Plan.
• Functions as administrative liaison between Perioperative Services and Sterile Processing Leadership and the senior staff, physicians and employees of Endeavor Health.
• Coordinates all details of off-site meetings, conferences and business-related travel for the reporting departments.
• Responsible for scheduling, coordinating agendas, preparing meeting materials and attending and taking minutes under department's direction.
• Is responsible for API/payroll for reporting departments.
• Maintains both an electronic version and a binder of hard copies of the monthly, year-end and ongoing (i.e. expense reimbursements, contracts, correspondence) documents.
• Is responsible for keeping personnel files up to date for departments.
• Knowledge of and ability to navigate Endeavor Health's website and intranet.
• Knowledge of and ability to locate information on various healthcare systems, vendors, associations and other supporting organizations as needed.
• Reports to Perioperative Services Leadership, Sterile Processing Leadership, and Executive Sponsor.
• Knowledge and demonstration of Endeavor Health customer service standards.
• Knowledge of the federal, state and local laws that apply to jobs area of responsibility.
• Ongoing growth and development from participation in events such as in-service programs.
• Serves as resource and facilitator to Department and Endeavor Health in general.
• Responsible for coordinating and maintaining calendars.
• Prepares outgoing mail/incoming mail and correspondence including e-mail and faxes.
• Typing/transcribing, composes routine correspondence.
• Answering, screening, triaging of telephone calls.
• Handles customer complaints through appropriate routing. Redirects or delegates to appropriate resource for further resolution and conclusion.
• Monitors, assists and coordination of ongoing projects involving the administrative areas reporting to these departments.
• Prepare presentation material.
• Organizes and maintains filing system.
• Responsible for the inventory/ordering of supplies
• Responsible for the repair/upkeep of office equipment.
• Works on special projects as assigned by departments.

What you will need:

• Bachelor's Degree Preferred
• 5+ Years of administrative experience and preferably in a healthcare environment
• Excellent writing and verbal communication skills required.
• Strong analytical skills required to analyze situations as well as the ability to make decisions independently.
• Must be an independent self-starter; must have strong problem-solving skills.
• Ability to maintain confidentiality at all times.
• Excellent customer relations skills.
• Must be able to type at least 60 wpm with accuracy.

Benefits:

• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

Diversity, equity and inclusion is at the core of who we are; being there for our patients and each other with compassion, respect and empathy. We believe that our strength resides in our differences and in connecting our best to provide community-connected healthcare for all.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.

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