Admin Assistant 3

University of New Mexico
Hourly: $17.39 - $22.37
life insurance, remote work
United States, New Mexico, Albuquerque
1 University Of New Mexico (Show on map)
Aug 29, 2024
Requisition ID req30608 Working Title Admin Assistant 3 Position Grade 08 Position Summary The University of New Mexico Health Sciences Center's Department of Cell Biology & Physiology is seeking a capable, self-motivated individual with excellent computer and communication skills to support the department and leadership. The successful candidate will be able to act independently, balance multiple ongoing priorities, and demonstrate exceptional skill at anticipating needs based on existing knowledge. The individual must be detail-oriented, an experienced multitasker with a wide knowledge of office software, exceptionally well organized and a good communicator. Excellent oral and written communication skills must be demonstrated through application materials and interview. The Administrative Assistant 3 will work closely with other members of the administrative team to provide administrative/secretarial support for the Department Chair, Department Administrator, Department Accountant, as well as for faculty, staff, postdocs and students. This individual will hold a PCard and be the purchaser for the department. Duties include, but are not limited to, processing financial transactions, reconciling purchases in Chrome River, creating/editing quarterly department newsletter, assist with inventory, scheduling appointments/meetings, coordinating seminars/special events including arranging travel and preparing itineraries, maintaining office supply inventory, filing, answering phones, sorting/screening mail, errands and miscellaneous office duties. The position will require attendance on campus, Monday - Friday, 8am to 5pm, with no scheduled weekends except on for occasional obligations to meet deadlines or coordinate special events. See the Position Description for additional information. Conditions of Employment If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required. Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement. All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement. Minimum Qualifications High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Preferred qualifications: * Experience with Banner Financial system * Knowledge of basic accounting; tracking and reconciling accounts * Knowledge/experience with Chrome River and UNM reimbursement process * Experience with PCard management and use * Knowledge of FAMIS space management and inventory tracking * Ability to understand and apply University policies and procedures * Prior administrative/financial experience at UNM * Proficiency with Microsoft Suite, Smartsheets, Banner, PCard and video conferencing platforms * Experience scheduling and organizing logistics for meetings, guest speakers, and seminars * Proficiency at composing and proofreading correspondence * Experience with electronic calendaring and scheduling meetings * Experience making travel arrangements * Experience in an academic medicine setting Additional Requirements Campus Health Sciences Center (HSC) - Albuquerque, NM Department Cell Biology (624A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $17.39 - $22.37 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 9/16/2024 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. A complete application includes: 1. Cover Letter- Please detail your professional experience working in a research laboratory setting, and any other relevant experience. Detail how your experience matches the position as described above; including any Preferred Qualifications 2. Resume - Listing all previous employment 3. List of - Three professional references, preferably supervisors. *Positions posted with a Staff Type of Regular* or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.** The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.