Staff Assistant, III
Massachusetts General Hospital | |
United States, Massachusetts, Boston | |
55 Fruit Street (Show on map) | |
Sep 22, 2024 | |
Description
The Staff Assistant III provides support to the emergency nursing leadership team. Job responsibilities include managing calendars and organizing meetings for several managers, coordinating department meetings including agenda and minutes. The Staff Assistant IIl position requires an individual who is detail-oriented, highly engaged and able to problem solve, enjoys a working environment that is fast-paced, can prioritize work within an environment of competing demands, and is able to provide administrative support to a diverse group of our workforce Customer Service * Greets internal and external customers in a manner that ensures the customers' needs and expectations are met. * Effectively interacts with all levels of management.
Clerical Support * Performs general clerical duties including photocopying, faxing, filing, and other general office duties as needed.
General Office Responsibilities * Supports orienting new employees * Provides administrative staff support for departmental programs and initiatives * Maintains the confidentiality of employee-sensitive information * Tracks and submits expense reimbursements/check requests for and other budget items related to department and/or departmental programs. Processes and records program dues, payments and credit assessment requests * Participates in preparation, development and maintenance of departmental program brochures, orientation documents and other materials * Tracks and submits certification reports to various agencies * Troubleshoots routine/non-routine problems and takes measures to correct/handle issues * Provides T pass reconciliation for the entire department Additional duties may include the following: * Responsible for payroll for all employees (>300) * Acts as a resource for payroll for management and staff. * Updates departmental schedule when there are changes * Provides individual classes, staff education and counselling for staff about payroll and scheduling. * Collaborates directly with PCS payroll lead, payroll, and other inpatient departments to assure accuracy in payroll. * Performs other duties or special projects that are appropriate to this level of position. Qualifications
* Excellent word processing/spreadsheet/database skills * Excellent organizational skills * Ability to work well under pressure * Ability to handle sensitive/confidential information * Requires independent judgment * Associate's Degree in Secretarial Science/Business Preferred * Minimum of 1year or related experience * May require knowledge of medical terminology Working Conditions * Standard office conditions. May include area with direct patient care activity and/or shared office setting * May require manipulation of common office objects and materials EEO Statement Massachusetts General Hospital is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Primary Location
:
MA-Boston-MGH Main Campus
Work Locations
:
MGH Main Campus
55 Fruit Street
Boston
02114 Job
:
Administrative Support
Organization
:
Massachusetts General Hospital(MGH)
Schedule
:
Full-time
Standard Hours
:
40
Shift
:
Day Job
Posted Shift Description
:
This is a 40 hour position. 8 or 10 hours shift
Employee Status
:
Regular
Recruiting Department
:
MGH Nursing
Job Posting
:
Jul 23, 2024
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