Program Manager, OPH Faculty Affairs
Massachusetts Eye and Ear Infirmary - MEI | |
United States, Massachusetts, Boston | |
Sep 22, 2024 | |
Description
POSITION SUMMARY: The Program Manager of Faculty Affairs works closely with senior department leadership, including the Ophthalmology Department Chair, Vice Chair for Ophthalmology Promotions and Reappointments, the Director, Ophthalmology Administration and the Harvard Medical School Office of Faculty Affairs. This position requires excellent communication and project management skills plus superb writing. A substantial degree of autonomy, discretion, and independent decision-making is expected. Reporting to the Associate Director of Harvard Ophthalmology Communications, the Program Manager of Faculty Affairs manages all aspects of the Harvard Medical School appointment, reappointment, and promotion process for faculty, trainees, and research staff of approximately 400. The Program Manager serves as the department's go-to-expert for all matters related to faculty affairs. They also play an important role in the Harvard Ophthalmology Mentoring Program, helping to match new faculty with mentors, coordinating quarterly meetings, and ensuring that mentors and mentees are connecting and having positive, enriching experiences. ESSENTIAL FUNCTIONS HMS Appointments, Reappointments, and Promotions
Harvard Ophthalmology Chair Support * Writes External Evaluation letters for external faculty who are being considered for promotion and other Chair letters of support, as needed * Evaluates and synthesizes faculty clinical, research, and teaching accomplishments to writes all appointment, reappointment, and promotion letters to the Dean Harvard Ophthalmology Mentoring Program * Manages the Department's Mentoring Program, scheduling Mentoring Oversight Board meetings as necessary, supporting both mentees and mentors * Manages the mentor onboarding, including meeting with new faculty and introducing them to the Harvard Ophthalmology Mentor Program and HMS promotion process * Meets regularly with current faculty to check in on their Mentor Program experience * Oversees nomination and selection of annual Harvard Ophthalmology Mentor Awards * Analyzes data from the program to make recommendations regarding program resource use, draws observations and reports on improvements to program and overall success of the curriculum and mentee experience. * Synthesizes data and shares feedback about program operations and enhancements to mentors. * Creates and prepares reports for Vice Chair of Promotions and Reappointments and Chair of Ophthalmology.
Remarks and Presentations * Writes remarks and develops PowerPoint slides for departmental meetings (such as Executive Committee, Faculty Retreat, Annual Meeting and Alumni Reunion) for the Vice Chair for Ophthalmology Promotions and Reappointments Other Duties * In partnership with the Director of Ophthalmology Administration, maintains records regarding departmental appointments and assignments, including titles, etc. * Manages and staffs the HMS Chief's Vice Chair and Executive Committee meetings, including scheduling meetings, creating agendas, disseminating materials, and drafting minutes of committee discussions. * An expert in the HMS CV format, provides guidance to faculty and helps them craft compelling narrative reports that showcase their accomplishments * Leverage their expertise on other correspondence and related materials as needed * Performs other duties as assigned Qualifications
REQUIREMENTS
PREFERRED SKILLS
WORKING CONDITIONS: Hybrid - Remote
PHYSICAL REQUIREMENTS: No specific requirements beyond routine office work. This description is intended to indicate essential tasks and levels of work difficulty that will be required of positions that will be given this title. It is not intended to limit or in any way modify the right of supervisors to assign, direct, or control the work of staff members under their supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned but that are of similar kind or level of difficulty. EEO StatementMassachusetts Eye and Ear is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment or discrimination. All employment decisions are made without regard to race, color, age, gender, gender identification, sexual orientation, religion, marital status, sex, pregnancy or conditions related to pregnancy, national origin/ancestry, citizenship, disability, military status, genetic information, or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs Primary Location
:
MA-Boston-MEI Mass Eye and Ear Main Building Boston
Work Locations
:
MEI Mass Eye and Ear Main Building Boston
243 Charles Street
Boston
02114 Job
:
Professional/Managerial
Organization
:
Mass. Eye and Ear (MEE)
Schedule
:
Full-time
Standard Hours
:
40
Shift
:
Day Job
Employee Status
:
Regular
Recruiting Department
:
MEI Ophthalmology
Job Posting
:
Aug 1, 2024
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