Administrative Assistant 3 yr Exp

CDI Institute Office; 10833 Le Conte Avenue, Los Angeles, CA 90095

REQUIRED: 3 yrs of office administrative experience in laboratory or healthcare/academic setting

DETAILS: See attached Job Description

The Administrative Assistant III is responsible for executing their duties by performing high-level administrative service support to Pathologists, Residents, and Fellows in the Department of Pathology and Laboratory Medicine as assigned. The Administrative Assistant III executes a wide range of high-level administrative duties including providing backup coverage for members of the team, acting as the primary coordinator of complex anatomic and service/call schedules, managing and delegating service conferences, coordinating patient service requests in support of assigned faculty and coordinating complex case inquiries with Client Services. Duties also include administrative training, and faculty committee searches. The Administrative Assistant III independently performs administrative support duties such as word processing, collection of patient demographic and billing information in relation to consult cases, coordinating complex case inquiries with Client Services, triaging phone inquiries, meeting logistics, ensuring proper reimbursement of travel & expenses, assisting in the preparation of grant documents and educational materials, maintaining files, prepare correspondence and spreadsheets, and performs other clerical duties as needed. Incumbent will perform library searches, publication searches, prepare manuscripts and research documentation, update CVs, and prepare quality assurance/performance improvement reports as related to service activity. Demonstrated ability to work independently with minimal supervision, maintain confidentiality in all assignments, show initiative in identifying and solving problems as they occur, and possesses appropriate interpersonal skills in interacting with physicians, staff and management, patients, and clients of the department.