Project Documentation Coordinator

Project Overview

This is a great opportunity for an entry level project role to support the project team for tasks including organizing, reviewing, and compiling all the necessary backup documentation needed for payment from our Customers.

Job Functions & Responsibilities

Create and maintain project documentation, including memos, lien waivers, and other project-related documents. Review and confirm compliance on project documentation from general contractors and service providers, such as certified payroll, insurance certifications, permits, and other project-related documents. Organize and maintain project files and records, ensuring they are easily accessible and up-to-date. Collaborate with project teams to gather and compile necessary documentation for project deliverables and milestones. Assist in the preparation of project reports, presentations, and other documentation as required. Collaborate with cross-functional teams, such as project managers, finance, to ensure accurate and timely billing and documentation.

Skills

Previous experience in billing, documentation administration, or project administration is required. Familiarity with project management principles and software tools like SAP, Excel, Primavera, and Procore is preferred. Previous experience with public sector agencies in preferred.

Education & Certifications

Education: An associate's or bachelor's degree in a relevant field such as business administration, finance, accounting, or project management. Recommended Certifications: Certified Associate in Project Management (CAPM) from the Project Management Institute (PMI) or equivalent.