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Procurement Technician NIH

Cape Fox Shared Services
United States, Maryland, Rockville
Oct 22, 2024

Cape Fox Facilities Services is seeking a Procurement Technician to join our team in Bethesda, MD in support of the NIH.

Responsibilities:



  • Assist Purchasing Agents with preparation of statement of work, justifications, and post solicitations on FedBizOps
  • Work with end-users to resolve any and all problems with orders, including check status of orders placed, arrange returns if necessary, and follow-up to assure receiving is entered timely and invoices are paid promptly; communicate directly with scientists on all issues
  • Document all files on issues regarding an order either by preparing a memorandum to the file or through emails regarding the issue at hand
  • Develop the RML Purchasing Agents with follow up calls to vendors to clarify various questions on invoices, ACH information, and discrepancies in shipments and receiving documents
  • Document purchasing files with receiving documentation
  • Process incoming and outgoing mail
  • Enter data into spreadsheets for purchasing files, utilizing Microsoft Excel
  • File procurement documentation and purchase orders
  • Enter all data into both SAI and DCIS reporting systems for each order in accordance with regulations
  • Maintain all purchase order files, both current and closed
  • Perform purchase order closeout; dispose of records in accordance with GSA and NIH records disposition schedules assure that all files are complete and in order and final payment has been made before closing out
  • Process travel orders for RML Purchasing staff, including generating travel orders and vouchers upon return for prompt closeout and in accordance with all travel regulations; make all arrangements through the NIH Travel Coordinator for hotels, rental cars, and airline tickets for RML AMOB staff


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