Administrative Analyst III

Administrative Analyst III

Work Location: Washington, DC

Kwaan Tech is seeking highly qualified administrative professionals to join our team in support of the Department of State.

Core Duties:

• Provide direct and detailed administrative support to the ASIV Leadership and teams
• Manage overseas/domestic travel plans to include authorizations, vouchers, visas, and agenda coordination with points of contact reaching out to Post
• Manage meeting arrangements with senior Department of State (DOS) officials, other non- DOS parties, Inter-Agency parties and ensure location or telecommunication capability is available
• Provide detailed administrative support, to include maintenance of various administrative reports, and review of daily correspondence and key items that directly impact appropriate staff in internal and external offices. Collect proper materials, reports or agendas prior to any meetings/briefings
• Perform other duties and complete special projects as may be assigned and directed by thesenior management.
• Coordinate routine correspondence with DOS executive staffers, ensuring correct punctuation, capitalization, spelling, grammar, and conformance to style in accurate; finalize division documents, ensure all tabs, cover pages, etc., are in the proper configuration, secure the appropriate signature, and deliver to appropriate addressee and locations
• Receive, review, format and disseminate Directorate tasks to include travel requests, press guidance, Weekly Activity Reports, Post Staffing Numbers, Posts of Concern
• Provide administrative support for reports, briefing presentations and special projects
• Assist in preparation of staff papers, policy directives, and information memoranda to be used by Department Principals
• Proofread outgoing routine items to ensure compliance with format guidelines and make edits to bring them into compliance as necessary
• Coordinate administrative support between the DS Directorates and DS/HTP Offices
• Utilizes database management, project management and other management processes to keep track of project activities, inquiries and request and maintain status through completion
• Collect and process time and attendance to include leave, overtime and premium compensation requests
• Maintain and organize time and attendance files for tracking/historical record in anticipation of OIG inspections or audits