Administrative Assistant

At Air Products, our purpose is to bring people together to reimagine what's possible, collaborate and innovate solutions to the world's most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world.

Reimagine What's Possible

We are seeking an Administrative Assistantto join our Glenmont facility and provide essential support to site operations. The Administrative Assistant plays a vital role at our Glenmont facility, ensuring that processes and records are consistently up to date while maintaining a positive and professional demeanor with all customers. The ideal candidate will be a proactive, solutions-oriented professional, with a strong ethical foundation, excellent communication skills, and the ability to thrive both independently and as part of a team.

Key Responsibilities:

• Process and track invoices using SAP.
• Coordinate annual hearing tests and quarterly drug/alcohol screenings for drivers, mechanics, and operators.
• Enter daily NTS (National Transportation System) data for Messer deliveries from operations reports.
• Oversee BSP (Best Safety Practices) site maintenance for operations and distribution.
• Organize site events, including celebrations, holiday events, and charity initiatives.
• Manage the procurement of site supplies, including driver uniforms and PPE.
• Track and manage APT submissions.
• Update customer directives in LBShell.
• Assist the Terminal Supervisor with new hire onboarding processes.
• Coordinate fuel deliveries and oversee shipping needs via FedEx and other carriers.
• Maintain up-to-date information in the driver's room.
• Oversee weekly time reporting, including vacation and sick time.
• Prepare agendas, minutes, and materials for monthly safety meetings.
• Ensure compliance with Air Products Safety Training programs.
• Review and correct daily driver logs as needed.
• Troubleshoot and provide assistance with MOBY system issues.
• Perform daily reviews and closings of product trip reports.
• Coordinate travel arrangements using the Air Products Travel system.

Qualifications:

• High school diploma or GED.
• 2-5 years of relevant experience.
• Strong verbal and written communication skills.
• Ability to work independently, handle multiple tasks, and maintain confidentiality.

#INDGIG

We are the world's largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visitAbout Air Products.

We offer a comprehensive benefits package including paid holidays and vacation, affordable medical, dental, life insurance and retirement plans. You will be eligible for benefits and also be 100% vested in your retirement benefits on your first day of employment.

We are an Equal Opportunity Employer (U.S.).You will receive consideration for employment without regard to race, color, religion, national origin, age, citizenship, gender, marital status, pregnancy, sexual orientation, gender identity and expression, disability, or veteran status.

Air Products is committed to working with and providing a reasonable accommodation to individuals with disabilities. If you have a disability and you believe you need a reasonable accommodation to search for a job opening or to submit an online application, please e-mail us at talent@airproducts.com. General application status inquiries are not answered by this mailbox rather you'll receive an e-mail directly from our Career Center and/or the Talent Acquisition Specialist.